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SalaryWhy Patients Need You
A career with us is about discovering breakthroughs that change patients’ lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.
What You Will Achieve
The Administrative Assistant will play a crucial role in supporting the VP and leadership team across Enterprise Services, and the VP of the T&PM (Transformation and Project Management) organization – 6 leaders in total. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The successful candidate will be responsible for providing administrative support, managing calendars, coordinating meetings, and assisting with various projects and initiatives. The Administrative Assistant will serve as a key point of contact for internal and external stakeholders, demonstrating professionalism, discretion, and effective communication skills.
How You Will Achieve It
- Calendar Management: Efficiently manage and prioritize multiple complex calendars for VPs, ensuring all appointments, meetings, and events are accurately scheduled and updated. Proactively identify and resolve scheduling conflicts and provide timely reminders and necessary materials for upcoming meetings.
- Meeting Coordination: Coordinate and schedule meetings, including arranging conference rooms, video conferences, and catering services as required.
- Travel Arrangements: Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa processing. Prepare and submit detailed itineraries and travel expense reports, ensuring compliance with company policies.
- Document Management: Organize and maintain electronic files, ensuring confidentiality and easy retrieval of information. Prepare and edit correspondence, reports, presentations, and other documents as required. Proofread and review documents for accuracy and completeness.
- Communication and Correspondence: Serve as a primary point of contact for internal and external stakeholders, demonstrating professionalism and excellent customer service. Manage incoming and outgoing communications, including phone calls and emails. Respond to inquiries and redirect them to the appropriate parties as needed.
- Project Support: Provide administrative support for various projects and initiatives, including researching information, preparing presentations, and compiling data. Collaborate with cross-functional teams to ensure timely completion of project deliverables.
- Ensure group/team administrative functions are effectively executed in a timely manner.
Qualifications
Must-Have
- High School Diploma or GED
- 3 - 5 years of experience
- Proven experience as an Administrative Assistant or similar role supporting senior executives and their teams
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent written and verbal communication skills, with keen attention to detail.
- Ability to handle sensitive and confidential information with discretion.
- Strong interpersonal skills and the ability to work effectively with individuals at all levels of the organization.
- Proactive and resourceful approach to problem-solving.
- Ability to adapt to changing priorities and work in a fast-paced environment.
Nice-to-Have
- Bachelor's Degree
- Certification in office administration or related field
- Prior experience as an Administrative Assistant supporting executive leadership in a global organization
- Knowledge of the pharmaceutical industry and healthcare environment
Work Location Assignment: Hybrid
Last day to apply : April 1st 2024
The salary for this position ranges from $31.99 to $53.31 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location. Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
