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SalaryOverview:
With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.
At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.
The National Cancer Institute (NCI) has launched the Cancer Screening Research Network (CSRN) to evaluate emerging technologies for cancer screening. The CSRN will conduct rigorous, multi-cancer screening trials in a variety of settings with the ultimate goal of reducing cancer-related illness and deaths. Fred Hutch serves as the coordinating and communications center (CCC) and the statistics and data management center (SDMC) for the CSRN with communications being managed by HICOR. This position will reside within HICOR and directly support the CSRN CCC activities as a key member of the communications team.
Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.
With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.
At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.
The Hutchinson Institute for Cancer Outcomes Research (HICOR) is a multi-disciplinary research institute within Fred Hutchinson Cancer Center whose mission is to reduce the human and economic burden of cancer. HICOR faculty conduct research in screening, implementation science, quality of care, health care delivery, health disparities and health policy.
The National Cancer Institute (NCI) has launched the Cancer Screening Research Network (CSRN) to evaluate emerging technologies for cancer screening. The CSRN will conduct rigorous, multi-cancer screening trials in a variety of settings with the ultimate goal of reducing cancer-related illness and deaths. Fred Hutch serves as the coordinating and communications center (CCC) and the statistics and data management center (SDMC) for the CSRN with communications being managed by HICOR. This position will reside within HICOR and directly support the CSRN CCC activities as a key member of the communications team.
The Administrative Coordinator provides administrative support with courtesy and diplomacy and with timely completion and report out of work assignments. Under direction from the HICOR Manager, independently perform a variety of administrative assignments in support of the CSRN coordinating and communications center and broader HICOR team. General responsibilities include meeting coordination, purchasing, and supporting the production of CSRN media materials for print, webpages, social media and video.This role works closely with other members of the CSRN Communications group as part of a high-performing administrative team working in collaboration to provide exemplary support.
Responsibilities: - Professionally represent HICOR to external and internal collaborators. Provide administrative support in a courteous, professional and collaborative manner with timely completion of work assignments. Track and pro-actively communicate task and project status to colleagues.
- Maintain positive and productive working relationships with CSRN Investigators and staff.
- Schedule, organize and attend CSRN meetings (approximately 10-12 per month). Compile and distribute meeting materials and notes, archive meeting materials in SharePoint, and coordinate technical support, room requirements and follow-up action items.
- Coordinate all aspects of travel, including flight, hotel, necessary documentation (disclosure, copyright, video release and other forms) and reimbursements. Ensure that travel is appropriately charged and compliant with organizational policies.
- Assist with setting up and negotiating vendor contracts for meetings, CSRN activites and media production.
- Perform detail oriented administrative duties to include drafting correspondence and helping to prepare CSRN media content, documents and PowerPoint presentations. Proofread and edit for spelling, grammar, and layout to ensure accuracy, design continuity and appearance of final documents.
- Coordinate all aspects of large, in-person meetings and events for the CSRN. Responsible for compiling the agenda, arranging speakers, travel and reimbursements, coordinating technical support, room requirements and catering.
- Maintain content on CSRN internal and external webpages.
- Prepare and distribute regular CSRN email communications.
- Assist in the production of other special projects, materials, newsletters, and mailings as needed.
MINIMUM QUALIFICATIONS:
- Bachelor's degree required.
- Minimum requirements: 5 year of progressively complex administrative experience.
- In depth knowledge of Microsoft Office Suite, with advanced Word, Excel, Teams, PowerPoint and Outlook expertise.
- High level of attention to detail, excellent organizational and communication skills.
- Demonstrated ability to work independently and take initiative.
- Flexible with ability to manage changing priorities in a fast-paced, deadline-oriented environment.
- Service-oriented, solutions-focused, positive and professional approach.
PREFERRED QUALIFICATIONS:
- Knowledge of online collaboration tools such as Zoom or other platforms.
- Experience in a scientific, healthcare, academic and/or research environment.
- Experience with webpage maintenance a plus.
- Experience with SharePoint and SmartSheet a plus.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
The hourly pay range for this position is from $28.34 to $40.35 and pay offered will be based on experience and qualifications.
Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).
Our Commitment to Diversity: We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).
