Address
Form of work
SalaryOverview:
Click Here For Rockstar Rewards Responsibilities:
At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs. Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity:
Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov. Drug Free Workplace:
If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn. HSPD-12 PIV Credential Requirement:
The Biological Sciences Division (BSD) is seeking an Administrative Coordinator to provide support to a Group Leader and several teams within the Integrative Omics Group. The successful candidate will report directly to the Group Leader, and will provide administrative support to the Group Leader, team leaders and staff consisting of scientists, post-docs and student interns. In addition, this position works closely with the Biological Sciences Division management and administrative teams.
Rockstar Rewards: Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.
- Research Associates excluded.
**Once eligibility requirements are met.
Click Here For Rockstar Rewards
Primary duties for this position include, but are not limited to:
- Perform general administrative functions such as management of calendars and email, and provide professional, consistent and reliable support to staff.
- Manage foreign and domestic travel arrangements and process travel-related expense reports.
- Coordinate foreign and domestic visitors, interviewees, seminar speakers and collaborators, to include development of agendas and managing travel arrangements.
- Develop, edit and/or format correspondence, presentations, spreadsheets and other documents.
- Update, maintain and track publications and other product in PNNL’s Information Release system.
- Maintain and manage P-Card, eProcurement, and B2B purchases.
- Act independently and with maturity of judgment and confidentiality in a variety of situations, and take appropriate action when needed.
- Serve as a central resource to all staff by providing guidance on PNNL policies and procedures.
- Create and maintain positive working relationships within the BSD administrative team and across the organization.
- Other tasks or duties that are required in the course of performing the job functions.
Minimum Qualifications:
- High school diploma/GED and 6 years of relevant experience in an administrative environment -OR-
- AA degree or higher and 4 years of relevant experience in an administrative environment
- Experience in planning meetings and coordinating travel
Preferred Qualifications:
- Demonstrated experience with standard office equipment and Microsoft 365 tools, specifically Word and Outlook.
- Proficiency in coordinating complex calendars and schedules
- Demonstrated ability to independently handle day-to-day administrative processes with attention to detail in a responsive and thorough manner.
- Ability to multi-task, prioritize and organize work under tight deadlines and changing priorities.
- Proficiency in administrative skills, attention to detail, responsiveness, organization, work prioritization and follow-through.
- Excellent written and verbal communication skills.
- Strong interpersonal skills to positively interact and team with a wide variety of staff and sponsors Ability to deal professionally with sensitive and confidential matters and materials using discretion and good judgement.
- Ability to anticipate potential issues and recommend solutions as well as identify opportunities for continuous improvement.
- Experience working effectively in a dynamic, demanding, and sensitive environment.
- Experience partnering with other administrators to provide support to staff and clients
This is not Testing Designated Position (TDP).
About PNNL: Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!
At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.
Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.
Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov.
PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.
If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.
In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.
