Administrative Coordinator - Department Of Obstetrics And Gynecology

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Duke University's Department of Obstetrics and Gynecology has an immediate opening for an Administrative Coordinator managing the overall operations of the Maternal Fetal Medicine division.   More information is located at the following link:

 

https://obgyn.duke.edu/divisions/maternal-fetal-medicine

 

Occupational Summary

 

Provide supervision of overall administrative duties in support of a large Division  within the School of Medicine. Apply advanced knowledge and skills to routinely organize all Division programs and execute complex administrative problems independently or with others. Work generally requires knowledge of basic mathematical, research, and communication principles normally acquired through two years of post-secondary education.

 

Work generally requires four years of progressive clerical or project management experience to acquire strong skills in administrative, project management and/or basic research responsibilities as well as accepted office management, communications, and research practices.  The ideal candidate has preferred skills in outlook, excel, powerpoint and adobe acrobat.

 

Work Performed

 

 

-Responsible for coordination of all research and education efforts for the Division of Maternal Fetal Medicine's 17 faculty members, 6 post-graduate fellows, and 6 advanced practice providers, including Division chief.

- Assist Division Chief and Vice Chairs with-special projects and requests such as planning and coordinating divisional events, coordinate and execute various division meetings, creation of action plans and follow-up of task completion for Divisional and external partners. Prepare reports and analyses to include financial reports, setting forth progress, adverse trends and appropriate recommendations or conclusions.

- Administer programs related to academic, education and research mission, and committees for multiple Vice-Chairs in the Division of MFM, including obstetrics, equity diversity and inclusion, quality, and ambulatory.

-Serve as liaison with DUHS, SOM, and DHIP interactions with the Division to ensure compliance with service agreements, policy implementation, and research grants (10%)

- Responsible for orientation, training and supervision of division special assistant and staff assistants.  Coordinating and overseeing duties and responsibilities to ensure divisional needs are met. Review and make recommendations for division expenses with the Division Chief and Dept Finance Manager for the annual School of Medicine budget process.

- Manage, review and reconcile expenditures related to division funds.  Oversees all expenditures including practice service agreements, dues, license renewals, travel and reimbursements and ensures that expenses are complying with Duke policy.

- Assist in the preparation of grant proposals and applications for multiple Division members to include compilation of data and preparation of budget expenditures; monitor and verify expenditures; ensure compliance with University and sponsoring agency policies and procedures; prepare administrative reports for submission to sponsoring agency.

 

 

 

 

 

Minimum Qualifications

 

 

Education

Work requires a general business background generally equivalent to a bachelor's degree in a business related field.

 

Experience

 

Work requires 2 years related business or administrative experience to OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE. become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities. A master's degree in a business related field may be substituted for 2 years experience.

 

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

 

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

 

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.