Administrative Assistant/Receptionist

Overview
At Prager Metis, we are people of integrity.
We commit to the highest standards of excellence: in our competence, professionalism, and our client service. We believe this leads to the achievement of personal, team, and organizational goals.
We leverage our unique talents and work in partnership with a team of accomplished professionals.
Our environment is flexible, transparent, and diverse.
Partners & Managers are engaged in mentoring, leading by example, and collaboration to support our career path choices.
At Prager Metis, we are part of something bigger.
For more information on Prager Metis's philanthropy.
In January of 2022, Prager Metis became the first CPA firm to set up shop in the Metaverse.
Qualified individuals will have the opportunity to join our employee friendly corporate culture, which offers excellent career growth opportunities and mobility.
Prager Metis offers:

• Flexible work arrangements (Remote/WFH/Hybrid on select roles only)
• Competitive base salaries
• Paid time off, Sick Time, & Holidays
• Medical, Dental, and Vision Insurance
• Access to Employee Wellness Programs
• Summer Flexible Schedule
• Employer contribution to 401(k) plan
• CPA licensure support & Incentives as well as other applicable certifications and licenses
• Make a Difference: Volunteer opportunities with charity partner organizations

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Responsibilities
The Administrative Assistant/Reception will serve as a support to other office professionals and will largely be responsible for various administrative functions and processes to support the National Tax Controversy Group our of our Cranbury, NJ office.
This position requires an in-office presense daily and is not eligible for remote or WFH arrangements.
Some evenings & weekends may be required during busy season, this position is non-exempt, therefore eligible for overtime over 40 hours in a given work week.

• Answering phones and fielding calls including taking detailed messages and sending them to appropriate staff members
• Maintain weekly telephone log for the team
• Assisting with calendar management including:
  • Scheduling meetings with lead partners and other staff members
  • Working with the prospect team to help manage all incoming prospective clients
  • Scheduling team meetings & conference calls
  • Booking conference rooms
• Key part of our prospect team, which includes keeping our tracking spreadsheet up to date
• Prepare and process power of attorney forms for the team
• Manage our Client Data Base paperless process
• Back up for mail administration
  • Picking up incoming mail from front desk
  • Sorting/date stamping the mail
  • Assembling FedEx packages for team members and dispersing
  • Sorting IRS & State Tax notices & tracking incoming brokerage statements
• Back up to the Executive Assistants (in their absence)
• Printing documents and preparing Certified packages for team members and dispersing
• Travel arrangements and itinerary coordination for partners
• Ad hoc projects as needed for team members
• Work directly with E. Martin Davidoff to organize and manage all aspects of Make a Smile Foundation

Qualifications

• Minimum 5+ experience as an administrative assistant (preferred)
• Strong computer proficiency with Microsoft office Suite
  • Excel, Word, Adobe & PDF management etc.
• Experience drafting professional email correspondence
• Ability to work efficiently in a fast paced, deadline driven environment

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Prager Metis CPAs is an equal opportunity employer. All applicants will be considered without regard age, race, color, sex, gender, pregnancy, gender identity or expression, religion, creed, national origin, marital status, ancestry, citizenship, military status, veteran status, employment status, sexual orientation, physical or mental disability, genetic predisposition or carrier status, domestic victim status, caregiver status or any other characteristic protected by law. Prager Metis also makes reasonable accommodations for qualified individuals with disabilities, in accordance with Americans With Disabilities Act and applicable state laws.