Administrative Assistant/Administrative Coordinator

CSLDallas, a Center for Spiritual Living, is a dynamic, inclusive spiritual community that has been growing and serving DFW (and now the world) since 1963. We teach and practice a blend of Eastern and Western religion, science, and psychology in a form of Ancient Wisdom/New Thought called the Science of Mind. Please check out our website csldallas.org to learn about us and our philosophy. Joining is not required but a compatibility in outlook and spirituality is necessary.

Our Administrative Assistant provides support, coordination, system & project management for the organizing, maintenance, and flow of information. As a member of the team, this position interacts with staff, leaders, and volunteers, serving as a hub for our CRM, calendar, zoom scheduling, digital infrastructure, support for courses, and events & programs. This position is an integral part of the team that supports the community, grows the organization, and provides excellent mission-driven service. This position adds consistency, systems, and infrastructure to CSLDallas.

Work Hours: Sundays 9 to 1, Mon - Thurs 12 – 8 pm plus an additional floating 4 hours a week and occasional Weekends

Duties & Responsibilities:

The primary responsibilities of this role include, but are not limited to, the following:

ADMINISTRATIVE COORDINATION

• Acts as the gatekeeper of the CSLDallas master calendar by managing its daily, weekly, monthly, and annual reservations.
• Schedules the use of rooms for internal and external purposes such as classes, events, meetings, and rentals
• Facilitates and coordinates the scheduling of the annual education calendar.
• Oversees the Center’s Zoom accounts, schedules meetings/webinars.
• Creates and maintains registration forms for classes, workshops and events. Using Eventbrite, MS365, and FellowshipOne forms.
• Oversee the management of the Text Program content, portal, schedule, inbox, contacts, and messages whether for inspirational content or for marketing/communication requests
• Provides information and facilitates communication with staff, leadership & community regarding registrations, confirmations emails, etc.

ChMS (database) MANAGEMENT

• Oversees the use and users of FellowshipOne and InFellowship (ChMS)
• Maintains accurate information for individual profiles, attributes, groups, etc.
• Facilitates the creation of registrations, forms, groups, and group resources for courses, events, teams & programs.
• Create and schedule mass email communications through ChMS
• Manages student records including the creation of student transcripts
• Runs reports and mailing lists, etc as needed
• Maximizes the highest and best use of the database through self-directed training
• Ongoing research, assessment, and recommendations of CSLDallas’ database needs and updates

GENERAL SUPPORT

• Ongoing maintenance and updates for courses, curriculum, and teacher/student needs
• Supports groups and teams in managing their files in MS365 Teams and InFellowship
• Coordinates the teams, channels, and file structure in MS365 Teams

Reporting Relationships:

• Reports to the Spiritual Leader
• Recruits and oversees volunteers, volunteer teams, contractors.

Skills & Qualifications:

• Administrative experience with scheduling, spreadsheets, data & project management
• Proficiency in Microsoft Office 365 (Outlook, Teams, SharePoint, Word, Excel, PowerPoint), Zoom, database or CRM/ChMS
• Excellent written and verbal communication skills
• Significant attention to detail
• Show initiative, be proactive, self-motivated, have excellent follow-through
• Willing to learn new ideas and use new software
• Ability to be a proactive team player
• Ability to interact with diverse people
• Compatibility with philosophy and spirituality taught and practiced at CSLDallas

Benefits:

• Four weeks paid vacation after six months of employment
• Personal health and sick days as needed
• Free tuition for CSLDallas Science of Mind classes

Job Type: Full-time

Pay: $42,000.00 - $45,000.00 per year

Benefits:

• Employee discount
• Parental leave

Schedule:

• 8 hour shift
• Weekends as needed

People with a criminal record are encouraged to apply

Ability to Relocate:

• Dallas, TX 75244: Relocate before starting work (Required)

Work Location: Hybrid remote in Dallas, TX 75244