Administrative Assistant

Position Title: Administrative Assistant

Location: Blue Bell, PA (Hybrid)

About Us:

The Columbus Organization is a group of caring professionals whose mission is to assist children and adults with physical and intellectual disabilities achieve independence through a life that is meaningful to them. With a person-centered planning and thinking approach, it is our vision to be recognized as an organization that transforms individuals’ lives and provides families the peace of mind in knowing their loved one has a voice and a valued role in their community.

Benefits:

• Cigna Medical/Dental/Prescription Insurance

• 401k Retirement Savings Plan

• Vision Care

• Phone Stipend

• Life Insurance with Buy-Up Option

• Generous Time Off

• Short/Long Term Disability

• Accident/Hospital/Cancer Plans

• Flexible Spending Account

• Health Advocacy Program

Summary:

The Administrative Assistant oversees and facilitates the efficient operation of each assigned department by managing a variety of clerical and administrative tasks.

Responsibilities:

Administrative Assistant responsibilities include:

• Assists in the coordination, control, and completion of special projects as requested (i.e., business license renewals, Medicaid-related items, FOIA requests).
• Receives, sorts, scans, and distributes incoming office mail via email (two days/week).
• General office duties to include: receiving, sorting, and distributing incoming and outgoing mail; tracking certified and priority mail; sending and receiving faxes daily, etc., and performs other routine office duties as needed (i.e., Fed Ex).
• Organizes and maintains inventory of general office materials/supplies (i.e., Staples).
• Assists with handling, organizing, ordering, and managing Columbus certificates of insurance.
• Assists with troubleshooting of Columbus’ physical locations (i.e., office repairs, tickets).
• Assists with RFP reviews (i.e., Daily List, State Pages).
• Update Salesforce as requested.
• Developing form letters, reports, forms, schedules, records, and other documents.
• Assist with managing various leases/agreements.
• Developing form letters, reports, forms, schedules, records, and other documents.
• Protecting the privacy and security of information about our company’s operations, employees, survey respondents, clients, and individuals at all times.

Competencies:

• Knowledge of standard business formats and styles for letters and business forms.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Skilled in typing, utilization of Microsoft Office applications, including Word, Excel, PowerPoint, and other data entry applications.

Required Experience

• Three years of secretarial or office clerical work experience.
• High school diploma or its equivalent can substitute for one year of the required work experience.

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