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SalaryAbout us
ProRank Business Solutions, LLC is a full-service business development & diversity consulting company with an expertise in assisting minority and women owned organizations targeting publicly funded contracts. ProRank specializes in developing and administering diversity programs as well as strategic planning and data management. We help our clients identify contract opportunities, navigate the public contracting process, network with primes and other organizations of value, and improve their ability to deliver services by providing strategic and innovative solutions.
Job brief
The Administrative Specialist/Receptionist facilitates the efficient operation of the assigned department and/or office by performing a variety of clerical and administrative tasks. The Administrative Specialist/Receptionist shall manage the physical office and greet visitors and clients as well as manage virtual needs of staff and clients within the company's digital infrastructure.
Responsibilities
- Answer phones and greet visitors
- Maintain office standards of organization and cleanliness
- Schedule appointments, organize agendas and maintain calendars
- Schedule and coordinate staff and other meetings
- Collate and distribute mail, respond to email inquiries
- Proofread, prepare communications, such as memos, emails, invoices, reports and other correspondence
- Write and edit documents from letters to reports and instructional documents
- Create and maintain filing systems, both electronic and physical
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Manage accounts and perform customer service assistance to staff & clients
- Manage online website and client database systems
- Monitoring employee and staff attendance
- Prepare organization workflow documents, revise company procedure manuals
- Record and monitor employee timekeeping
- Prepare and maintain necessary documentation for employees
Requirements
- Proven work experience as a Administrative Specialist/Receptionist or similar role
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Proficient in Microsoft Office Suite, Google Platform
- Excellent organizational skills and attention to detail
- Basic understanding of clerical procedures and systems such as recordkeeping and filing
- Ability to maintain professionalism in tense situations
- Firm understanding of company policy and procedures
- Ability to assess client needs and carry out services when needed
- Excellent writing and editing skills in English
- Hands-on experience with Content Management Systems (e.g. WordPress)
- Ability to meet deadlines
- Ability to perform high quality work with close attention to detail
- Excellent writing skills in English
- HS Diploma required
- Degree in Administration, Management or related field is a plus
If you are a motivated individual with excellent communication skills and the ability to thrive in a fast-paced environment, we would love to hear from you. Please submit your resume for consideration.
Job Type: Part-time
Pay: $16.00 - $18.00 per hour
Expected hours: 20 – 30 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 4 hour shift
- Monday to Friday
Work Location: In person
