Administrative Assistant, Senior

UPMC Children’s Hospital of Pittsburgh is looking for a Full-Time Administrative Assistant – Senior to support our BMT/Hematology/Oncology Department! This position will work Monday through Friday, 8:00am – 4:30pm at CHP’s Main Campus in Lawrenceville.

UPMC Children’s Hospital of Pittsburgh is ranked as one of the Top Ten Children’s Hospital in the nation, earning Magnet recognition for nursing excellence and has also been named as one of the nation’s Top 20 Children’s Hospital’s for Technology and Innovation. UPMC offers an amazing Total Rewards package, including up to $6,000 yearly tuition reimbursement, competitive wages, and so much more!

Under general direction, the Administrative Assistant – Senior provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

Responsibilities:

• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and AA-Senior will draft more material based on initial ideas).
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Plans conferences for department and department head.
• Under general direction, provides varied administrative support to a department or group of professionals.
• May also perform all responsibilities of an Administrative Assistant – Intermediate:
• Maintains supervisor’s calendar (i.e., proactively schedules meetings on supervisor’s behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• May make travel arrangements.
• Develops reports for executive or department.
• Analyzes complex information requests and determines complex trends.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

• High school diploma or equivalent.
• 5 years experience in an increasingly responsible administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Ability to use applicable MS Suite products.
• Advanced knowledge of business processes and procedures.
• Working knowledge of accounting and financial principles and functions.
• Ability to analyze data.
• Ability to use discretion and independent judgment.

Licensure, Certifications, and Clearances:

• Act 31 Child Abuse Reporting with renewal
• Act 33 with renewal
• Act 34 with renewal
• Act 73 FBI Clearance with renewal
• UPMC is an Equal Opportunity Employer/Disability/Veteran