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Form of workGeoControl Systems, Inc.as a HUBZone company, is required to maintain a Federally-mandated level of employees that reside (home residence) in a HUBZone. ONLY applicants whose home address lies in a HUBZone will be considered for this position. You can verify whether you reside in a HUBZone by using the following website:
https://maps.certify.sba.gov/hubzone/map\u200B
We have an exciting opportunity for an Administrative Specialist - Mission Science to join the team with GeoControl Systems, Inc. This position supports the JETS II Mission Science group, including both the Orbital Debris Research and Hypervelocity Impact Technology teams, as the group administrative specialist performing the following duties:
Administration -
Travel coordinator across a group consisting of multiple teams
Submit purchase requisitions (PRs) for the group; monitor purchasing and shipping statuses and help expedite when necessary; maintain detailed tracking spreadsheets; correspond with shipping support personnel
Manage group calendars and related scheduling
Maintain office supply inventory by checking stock to maintain inventory levels; anticipating needed supplies; placing and monitoring orders; verifying receipt of supplies
Prepare and manage project correspondence, interoffice and interdepartmental communications as instructed
Receive, sort, and distribute incoming mail
Update and maintain databases such as mailing lists, contact lists and client information
Maintain office administrative filing and storage systems, both hard copy and digital
Manage badging requests for visitors to on-site group related NASA facilities
Contribute to team effort by accomplishing related administrative tasks as needed Meeting Support
Schedule and coordinate meetings for both in-person conference rooms and Microsoft Office Teams meetings
Prepare meeting presentations and other support materials, as well as setup meeting rooms
Support special meetings and events such as conferences and award ceremonies
Record, compile, transcribe, and distribute minutes of meetings, as needed Archive Maintenance
Retrieve information from internal archive or order from STI Center library on request
Learn and apply cataloging rules and procedures specific to this collection
Download files from conferences and archive for digital reference
Scan paper documents for electronic storage and archiving
Execute quality control processes
Upload documents to server and backup location(s)
Shelve and maintain collection materials in proper order
Perform other duties as required
Requirements
Requires a HS diploma or its equivalent and a minimum of 4 years of experience in the field or in a related area.
The work requires a basic knowledge of proper office procedures.
Must have ability to follow instructions.
Proficient in spelling, punctuation, grammar, and other English language skills
Ability to operate a personal computer including email, Internet connections, MS Teams, SharePoint, and software related to collection database and scanner
Experience with Microsoft Office and operation of standard office equipment
Ability to work in a team-based environment and independently
Ability to communicate effectively and professionally
Benefits
GCS health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Typical benefits offered include flexible work schedules and opportunities to work remotely, educational reimbursement, retirement benefits (401K, Roth), health benefits, tax saving options, disability benefits, life and accident insurance, voluntary benefits, paid time off and paid holidays, and parental and pregnancy leave.
This position is subject to the Service Contract Act (\u201CSCA\u201D) and your pay and benefits comply with the Area-Wide Wage Determination (\u201CAWD\u201D) applicable to the contract. This position will pay no less than the amount included in the AWD for the corresponding labor category. Additionally, this position will be eligible to receive the Health and Welfare Benefit included in the AWD, less the cost of certain benefits, including retirement
