Administrative Assistant

Job Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Supervisory Responsibilities:

• May direct the work of clerical employees in lower job classifications.
• May assist in training newly hired clerks and secretaries.

Duties/Responsibilities:

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Data Entry and working Knowledge of general office equipment.
• Ability to work independently.

Education and Experience:

• Associate degree in Business Administration preferred.
• 2 -3 years of experience in an administrative role.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

BENEFITS:

• Opportunity for advancement
• Competitive benefits package 1st of the month after 30 days
  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Employee Assistance Program (EAP)
  • Life Insurance and AD&D
  • Basic Life Insurance – Company Paid for ALL Employees
• Educational Assistance
• 401k with a company match of 50% up to the first 4% of employee contributions,.