Administrative Assistant

This position in the Economic Development department provides administrative assistance and support to management and performs a broad range of administrative functions to include handling department purchases, writing, coordinating and maintaining Council Action and other reports, monitoring the department budget, coordinating meetings, greeting visitors, responding to incoming mail, maintaining calendars and composing written documents and correspondence using independent judgement and initiative.

Education and Experience

• High School diploma or General Educational Development (GED) equivalent is required.
• Three years of experience in administrative support.

Licensing, Certifications and Other Requirements

• Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.

Performs duties and responsibilities commensurate with assigned functional area which may include, but are not limited to, any combination of the following:

• Researches and responds to citizen requests in person or by phone in accordance with City policies and regulations. Composes original correspondence.
• Writes and/or coordinates completion of Council Action Reports for the division/department, compiles division/department tentative agendas for City Council meetings, and other management related reports.
• Maintains documentation, statistical reports and project logs to document work procedures and monitor follow-up.
• May serve or assist as a division/department budget liaison, coordinates department budget preparation, and/or collect data. May administer and monitor budget for related cost centers. May monitor expenditures and advise managers of potential budget problems.
• Follows up on division or department assignments to determine progress or the extent of completion; summarizes and prepares analysis of division/department activities.
• Coordinates meetings, appointments and speaking engagements for the Executive Director, Administrator and/or Director.
• Greets visitors, screens and responds to incoming mail, e-mails, telephone calls, and voice mails for Executive Director, Administrator and/or Director.
• Schedules conference rooms and arranges for press conferences and special management meetings.
• Maintains electronic/engagement calendars and files for executive level management.
• Composes written documents and correspondence with the highest quality requiring independent judgment in handling format, procedure and context.
• Responds to sensitive requests for information that may involve confidential matters.
• Operates a computer and utilizes relevant software applications.

• Lift and carry materials weighing up to 30 pounds.
• Travel to/from meetings and various locations.
• Attend evening meetings as needed.

Located in the beautiful Sonoran Desert, Scottsdale, Arizona is bordered by Phoenix to the west and the McDowell Mountains on the east. Scottsdale is annually rated among the nation's most desirable communities to live in, visit and do business in. Check out more about Scottsdale.
Benefits Highlights:
The City of Scottsdale offers a comprehensive benefits package including:

• 12 Paid Holidays, which includes 1 Floating Holiday
• Vacation Accrual; starts at 10.3 hours/month
• Sick Leave Accrual; 8 hours/month
• Medical (which includes behavioral health coverage), Dental and Vision Benefits
• City Paid Basic Life Insurance (equal to one times employee annual salary); option of Supplemental Life Insurance
• Tuition Reimbursement; $2,500/year
• Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12.29% which includes a Long-Term Disability benefit
• Supplemental Retirement Plans through Nationwide; 457
• Pet Insurance
• Bilingual pay compensation

Selection Process:
The application and supplemental questions are an integral part of the selection process and must be completed in full in order for you to be considered as a candidate. Please complete each section and answer all questions as thoroughly as possible. DO NOT state "See Resume" in lieu of answering. Unanswered questions, incomplete responses, omissions, or partial information may result in disqualification from the selection process.
Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process that may include a panel interview. Successful candidates will receive a post-offer, pre-employment background screening that may include:

• Fingerprinting search of the national FBI Database
• Criminal Background screening

PLEASE NOTE: Years of experience are based on a work schedule of 2,080 hours per year for full-time positions and 1,040 hours per year for part-time positions, and while work experience may substitute for education on a year-for-year basis, depending upon the job classification, education may not be substituted for work experience.

EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR at (480) 312-2491.

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.

Employment Type: Full-Time Regular