Office Manager / Administrative Assistant

Job Description:

We are seeking a highly organized and detail-oriented individual to join our team as an Office Manager. As an integral member of our organization, you will be responsible for ensuring the smooth operation of our office and providing exceptional customer service. The ideal candidate will possess excellent communication skills, thrive in a fast-paced environment, and have a strong ability to multitask and prioritize.

Responsibilities:

- Promptly answer incoming phone calls and emails, direct/transfer correspondence to correct individual/department

- Route customer to freely available information on our website to free up Project Manager’s time from simple questions

- Greet Walk-ins

- Mail pick-up/drop off

- Receive and processes payment, make deposit at bank

- Accurately track payment schedule of projects and accounts receivable

- Purchase office supplies and parts/materials from vendors

- Generally maintain the facilities. Coordinate maintenance/cleaning of facilities

- Point of contact with vendors, maintain vendor relationships

- Coordinate and schedule meetings/appointments

- Filing, Organizing, and Documentation of new RFQs and supporting information

- Maintain confidential information

- Gather necessary project-related information to pass along to Project Manager

- Gather freight quotes

- Answer customers general questions about our products

- Manage quotes/estimates in QuickBooks

- Process new orders in Shopify, facilitate refunds, provide new orders to Operations Manager

- Track and report general analytics as required to General Manager

Qualifications:

- Proven experience as an Office Manager or in a similar administrative role

- Strong written and verbal communication abilities

- Proficiency in using office software and equipment

- Detail-oriented with a focus on accuracy and quality

- Strong problem-solving and decision-making capabilities

- Ability to work both independently and collaboratively in a team environment

If you are a motivated professional with a passion for providing excellent customer service and managing office operations, we invite you to apply for the Office Manager / Administrative Assistant position. Join our dynamic team and contribute to the success of our organization. Please submit your resume, cover letter, and references for consideration.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Office experience: 1 year (Preferred)

Ability to Relocate:

• Mesa, AZ: Relocate before starting work (Required)

Work Location: In person