Administrative Assistant

Who We Are:

PPD&G is a branding company specializing in fine quality visual merchandising products. Offering a full range of services, we work with our clients to design and manufacture a variety of custom Printing, Packaging, Displays and Gifts. We handle everything from concept and design to production; including private labeling, fulfillment, printing and more, within our own facilities. We provide our clients with an in-depth understanding of the process of producing fine quality visual merchandising products. Known for our attention to detail, we work with luxury brands in verticals such as Cosmetics, Liquor & Spirits, and Apparel.

Who We’re Looking For:

At PPD&G, we’ve developed a team of talented professionals and an environment where every team member is encouraged to bring a full expression of themselves, including their unique experiences, thoughts, and backgrounds to work. We empower forward-thinking individuals to make an impact and further develop their careers through knowledge transfer and exciting projects. We innovate earnestly by engaging with and including diverse perspectives to transform our industry and the communities we live in.

The Administrative Assistant will be involved in the daily operations of the office, specifically working with the Owner and other Company Leaders. They’ll assist teams by completing data entry, running reports, monitoring project progression, and handling various administrative needs. They’ll work with the management and warehouse teams to maintain accurate records and keep orders moving. The ideal candidate will be upbeat, personable and enthusiastic with a strong sense of motivation.

Job Responsibilities:

• Answers and transfers phone calls, screening when necessary
• Monitor inbox and respond to emails in a timely manner
• Retrieves information as requested from records, emails, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions.
• Write up estimates for upcoming projects with accuracy
• Create invoices and labels as directed
• Proactively follow up on orders and assist where needed
• Organizes projects including timelines, resources, and budget
• Assist with project coordination and follow-up on action items
• Organizes daily activities and related reports for leadership
• Maintains accurate and complete records including files, spreadsheets and correspondence
• Assists with, prepares, and updates data/documentation as directed
• Provides technical and administrative support to various teams
• Performs other related duties and projects as assigned

Required Skills/Abilities:

• 1-2 years experience in an office/administrative role
• Ability to thrive in a fast paced and performance-driven culture
• Excellent organizational and time management skills with strong attention to detail
• Strong verbal and written communication skills
• Excellent computer skills with the ability to quickly learn new software programs
• Proven ability to build relationships and works effectively on a team
• Proficient with Google Suite and Microsoft Office applications
• Prolonged periods sitting at a desk and working on a computer

PPD&G is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Type: Full-time

Pay: $21.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift

Experience:

• Office Administration: 1 year (Required)

Work Location: In person