Administrative Assistant

May Institute is currently seeking anAdministrative Assistantto support our Randolph, MA location.

 Some of our aMAYzing Employee Benefits:

• Generous paid time off & your birthday as a holiday
• Medical, dental, and vision insurance
• Paid training and certification opportunities
• Tuition reimbursement & loan repayment assistance programs
• 403B retirement plan with employer match

 
Responsibilities:

• Takes Referrals for new clients, processes all related paperwork, checks and verifies insurance coverage. 
• Contacts families, as needed, to update status of application and waiting list.
• Organizes and scans all clinical documentation in the appropriate section of the clinical file adhering to programmatic filing guidelines.
• Schedules, runs, and completes paperwork associated with semiannual fire drills.
• Conducts monthly checks on the AED machine and enters these checks into the web portal.
• Maintains other elements of the site's Emergency Management Plan.
• Completes and submits monthly safety checklist for site office.
• Obtains referrals from pediatricians for Early Intervention children enrolled in Mass Health PCC plans.
• Creates and maintains all Insurance based children's' clinical and discharge files.
• Prepares Family Satisfaction Survey Report.
• Provides administrative support to clinical staff as necessary. 
• Prepares Intake and Parent Handbooks and maintains ample supply of necessary forms.
• Assists Director with processing and submitting reimbursements such as mileage, cell phone, etc.
• Obtains and mails medical records for Social Security Verification requests. Prints and submits payment history to accounts receivable monthly.
• Ensures compliance of HIPPA requirements.
• Completes all assigned tasks in an accurate and timely manner.
• Adheres to the May Institute Policy & Procedure which protects the privacy and security of consumer health information.
• Maintains the security of electronic media and returns media to his/her supervisor when appropriate.
• Other special projects as required or assigned.

Qualifications:

• High School Diploma or GED required.
• Two years of direct experience as an Administrative Assistant, office assistant, secretary or other clerical experience in a medical treatment setting. 
• Proficiency in MS Office (Excel, Powerpoint, Word)
• Strong organizational skills with the ability to multi-task. 
• Experience working with a variety of funding sources including private health insurance.
• Excellent written and verbal communication skills.