Administrative Assistant

Successful and busy General Contracting Company, located in Escondido, CA is looking for a Project Coordinator to join our team. This position will work closely with Clients, Project Managers, Superintendents, Architects and other design team members. Our ideal candidate for this position will be well organized, detail oriented, and ready to learn. We will train you on your tasks!

Responsibilities include but are not limited to:

• Assist Project Management team in managing a construction project’s process and procedures.
• Prepare and track GC Preliminary Notices, Insurance, Builders Risk and Payment & Performance bonds.
• Coordinate with government agencies to obtain permits.
• Prequalifying subcontractors for compliance with company policies.
• Maintain contracts (Prime & Subcontracts) and project tacking logs.
• Data entry for venders, subcontractors and subcontracts (Sage / Timberline experience a plus)
• Continuous communication with Project Managers and Superintendents.
• Document control management for construction drawings and specifications including printing plan sets and maintaining current set of drawings for subcontractor use.
• Assist with coordination between field and office.
• Obtain project close out documents as required and archive them.
• Maintain construction project files, electronic & physical, throughout life of the project.
• Manage all projects logistics as directed by the Project Managers.
• Communicate with Client’s construction team.
• Ensure Client’s needs are met in a timely, cost effective, customer service-oriented manner.

(This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice based on the needs of the department and company. To perform this job successfully, the perfect candidate will possess a proficient level of the knowledge, skills and abilities listed within this description. Please note, this document does not create an employment contract, implied or otherwise with the company.)