Administrative Assistant

DEPARTMENT: Account and Finance
JOB TITLE: Administrative Assistant
HOURS: Monday – Friday 8:00 a.m. to 5:00 p.m. (lunch 12:00 p.m.-1:00 p.m.)

This position is a member of the IUOE Local #150 Clerical

Duties and Responsibilities:

• Primary responsibility is to respond to inquiries from the public both over the phone and in person
• Receive payments
• Create invoices for municipal work performed for outside agencies
• Handling daily mail drop and sorting to proper departments
• Maintain vehicle license database
• Control the office supplies inventory and ordering
• Maintain and prepare all department records for retention and destruction per established rules
• Other duties within the Accounts & Finance Department as assigned

Qualifications:

• High school diploma or equivalent
• 3+ years of clerical experience working in an office setting and/or a municipality dealing with the public
• Ability to remain professional and communicate effectively under adverse conditions
• Proficient in accurate cash handling and the receipt of incoming payments
• General office practices, data processing system, and accounting principles/techniques
• Skilled in MS Office Suite. Knowledge of MSI/Harris software and the ability to speak Spanish are preferred

Benefits:
Medical, Dental, and Life Insurance (paid by local #150) and Illinois Municipal Retirement Fund IMRF, Tax Deferred Compensation Plan and Flexible Benefit Programs.

Interested candidates must complete an application which can be found on the City of Zion

website at: www.cityofzion.com The completed application can be returned in person or by postal mail to the Human Resources Department or by email to YasminA@zion.il.us

Job Type: Full-time

Pay: $21.97 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• No weekends

Ability to Relocate:

• Zion, IL 60099: Relocate before starting work (Required)

Work Location: In person