Administrative Assistant

JDC has an outstanding opportunity for an administrative professional interested in learning about the inner workings of nonprofit boards and management. The Administrative Assistant on the Board Relations team will further the work of the department through information management, assistance on our quarterly conference-style Board of Directors meetings, and general office assistance. This role will also provide administrative assistance for all aspects of the JDC Board to ensure its smooth functioning.

Thinking about applying?

Frequently cited statistics show that historical biases in hiring lead to fewer applications from underrepresented groups due to a false perception that they must meet 100% of the qualifications. We encourage you to break that statistic and apply if you meet a majority of the requirements. We look forward to your application.

What will you do as an Administrative Assistant?

Data and Information Management - 50%

• Act as the point person for and maintain all resources and information related to the JDC Board (e.g. contact info, bios, Board lists, committee memberships, etc.) across multiple data platforms, and update this data on a regular basis
• Optimize data-tracking systems for clarity and effectiveness
• Manage Board Member administrative onboarding/offboarding each year

Board Meetings - 35%

• Project manage the minutes process, including taking official meeting minutes and managing minutes collection, staff review, and approvals
• Ensure meeting attendance gets recorded in JDC database
• Compile, distribute (in-person, digitally, and via shipping), and maintain Board Meeting materials/documents
• Conduct Zoom facilitation and logistics for virtual meetings
• Assist Board Operations Manager as needed, including setting up meeting registration surveys, reviewing communications for Board meetings, communicating staffing needs, etc.

General Administration - 15%

• Heavy calendaring for both the department and Board meetings
• Manage the general JDC Board email inbox and forward Board inquiries to the appropriate recipient
• Manage in-office needs on behalf of department, such as coordinating mailings, greeting guests, etc.
• Submit payment requests for general department expenses
• Assist with the Board committee membership review process annually
• Provide BoardEffect login and basic tech assistance for Board and staff and onboard new staff on Board Relations systems
• Maintain compliance of JDC's Board with legal requirements

Other            

• Familiarize yourself with JDC's global mission and work
• Have a working knowledge of JDC's governance and bylaws
• Such other duties as may be assigned from time to time

What qualifications are required to be our Administrative Assistant?

• Prior experience in a role with a significant administrative, operational, travel, or event planning/facilitation component
• Prior data management experience
• Excellent attention to detail and accuracy
• Outstanding organization, prioritization, and time management skills
• Proactivity and follow-through
• Process-orientation
• Willingness to learn
• Excellent customer service and relational skills
• Great written and verbal communication and business writing skills
• Ability to work well and calmly under pressure
• Experience with Zoom (host controls, shared screen, breakout rooms, etc.)
• Team-orientation, ability to work with others as part of a flat-structured and close-knit team
• Tech savvy, comfortable with technology and digital site management

Additional Preferred Skills and Competencies:

• Ability to read words and numbers, operate a computer keyboard and other office equipment, and communicate in person or over the telephone
• Board or non-profit governance experience a plus
• Ability to bend, reach, and lift up to 20 lbs. of Board Meeting materials occasionally for setup at Board Meetings a plus
• Passion for humanitarian work and/or global Jewish service strongly preferred

Additional Details

• Employment Type: Full-Time
• Hours: 35 hours/week, 8:45 AM - 4:45PM with a 1-hour lunch break
• Location: New York, NY
• Reports to: Board Engagement Manager
• Job Function/Department: Board Relations

What are the compensation and benefits for an Administrative Assistant?

This a full-time position paid semi-monthly at a salary of $55,000-$61,000 per year; in determining where a candidate falls in that range JDC considers several factors, including skills and experience, internal equity, and cost of living in location of work. This role is non-exempt per the FLSA.

We offer an excellent benefits package, including but not limited to:

• 100% paid medical and dental insurance for employee coverage
• Paid time off, including 15 vacation days, 15 sick days, 3 personal days, 10 national holidays, and up to 14 Jewish holidays depending on the Jewish calendar for any given year
• 12 weeks of paid parental leave for full-time staff who have worked with JDC for at least 1 year
• 403(b) with JDC contributions of 6.5% of salary
• Flexible Spending Accounts (FSA), commuter benefits, and life insurance
• Learning & Development: Ongoing opportunities for professional development through workshops and trainings with our internal L&D program
• Food Perks: Bagel Thursdays and beverages/snacks in the office for on-site and hybrid employees

Why work at JDC?

• The People - What we hear most from our team members is that they enjoy working with others who share their passion for doing good; Our staff aim to use their skills to make a positive difference in the lives of others
• A Global Environment - you will have the opportunity to develop a global perspective, working with staff from the U.S., Israel, the Former Soviet Union, and all over the world
• Tikkun Olam - This Jewish value of "repairing the world" is deeply important to us. Collectively we are dedicated to making a positive impact on the lives of others

Vaccination Requirement

We require that individuals who travel internationally on JDC's behalf be fully vaccinated against COVID-19, according to the CDC definition.

Equal Employment Opportunity

JDC is proud to be an equal opportunity employer. As the world's leading global Jewish humanitarian organization, we are committed to treating people with compassion and respect. All qualified applications will be considered for employment without regard to age, race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, marital status, pregnancy, disability, mental disorder, familial status, veteran status, genetic information, or any other protected characteristic as established by law.

Apply Now!

Submit your resume here.

Application Deadline: 2/24/23

Expected Start Date: Late April

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About JDC

JDC -- the American Jewish Joint Distribution Committee or "The Joint" -- is the leading Jewish humanitarian organization, working in 70 countries to lift lives and strengthen communities. We rescue Jews in danger, provide aid to vulnerable Jews, develop innovative solutions to Israel's most complex social challenges, cultivate a Jewish future, and lead the Jewish community's response to crises. For over 100 years, our work has put the timeless Jewish value of mutual responsibility into action, making JDC essential to the survival of millions of people and the advancement of Jewish life across the globe.

For more information, please visit www.JDC.org.