Administrative Assistant

We are seeking to fill the position of Administrative Assistant for a premier, pride-of-ownership manufactured home community in Petaluma, CA. This is a part-time position of approximately 20 hours per week, with flexible hours. The ability to multi-task, while maintaining complex schedules and administrative support, is essential in this position.

The ideal candidate for this job is resourceful, a good problem solver, and highly organized. Since this person interacts with potential home buyers, residents, and vendors daily, a positive, welcoming attitude is necessary. Applicants must be computer and email literate and have expertise in Microsoft Office.

List of Duties:

- Inspect Community each week and issue notices of violations

• Physically inspect community each week and take notes on all infractions
• Draft and serve appropriate violation notices
• Follow up on notices
• Manage and track the notices, send report to corporate every week

- Field phone calls and walk-ins, and manage messages

- Assemble residency packages for new tenants/applicants

- Prepare and deliver monthly rent statements

- Manage monthly clubhouse calendar and rent roll

- Make copies and mail all original signed rental documents to corporate

- File all copies of documents in appropriate folders

Days: Monday - Friday

Hours: Flexible, 9am – 1pm preferred

Wage: $23.00 p/hr

Job Type: Part-time

Pay: $23.00 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Experience:

• Customer service: 2 years (Preferred)
• Administrative: 1 year (Required)
• Data entry: 1 year (Required)
• Microsoft Office: 1 year (Required)

Work Location: In person