Administrative Assistant, Training

GEM Technologies, Inc. (GEM) is seeking an Administrative Assistant in the Logistics Training Group to join our team. This position is full-time and will support the Los Alamos National Laboratory in Los Alamos, NM.

Clearance Level Required:
Uncleared - Must be able to obtain and maintain a Clearance
Per Diem / Travel Authorized:
No
Overview:

• Assures safety and security compliance, maintains required safety and security training, and makes safety and security an integral part of every task, including taking the necessary steps to stop work if continuing the job is unsafe or compromises security.
• Provides clerical support such as copying, shredding, and/or delivers messages, documents, packages, and other items to offices within the building.
• Operates standard office equipment.
• Performs general support task for supervisory and/or non-supervisory employees as well as tracking databases.
• Performs common administrative and office-related functions and activities requiring occasional deviation from accepted practice or basic problem solving.
• Assists in the preparation of simple internal and external correspondence requiring close supervision and detailed instruction.
• Tracks a variety of internal and external correspondence, reports, and forms.
• With direction, reviews, prioritizes, tracks, and distributes incoming and outgoing messages and actions, including electronic and hardcopy mail, utilizing established databases and/or systems.
• Maintains electronic and hard-copy files in established systems.
• May handle sensitive information.
• May serve as initial point of contact for customers.
• Develops knowledge of and follows all Laboratory and industry regulatory guidance and governance specific to administrative policies and procedures under supervision.
• Fosters a mutually respectful and inclusive work environment that is free from discrimination and harassment.

Clearance & Citizenship Requirement:

• To be considered, you must be able to obtain and maintain a government issued clearance, if needed.
• Due to the federal nature of the work, a U.S. Citizenship is required.

About the Site:

The NNSA's Los Alamos National Laboratory (LANL), located in Los Alamos, New Mexico, is a design laboratory responsible for the safety and reliability of the nuclear explosives package in nuclear weapons. This lab possesses unique capabilities in neutron scattering, enhanced surveillance, radiography, and plutonium science and engineering (energy.gov).

About GEM:

GEM Technologies, Inc. (GEM) is an award-winning federal contractor with more than 29 years of experience providing environmental, construction, facility management, and technical services to federal agencies, state and local governments, and commercial organizations. Founded in 1994 as a nuclear engineering firm to support federal operations in East Tennessee, GEM has since expanded into a nationwide, multi-disciplinary provider with over 270 employees and a diverse portfolio of contracts in the environmental, nuclear, and defense sectors.

At the core of our operations is our guiding philosophy: our partnership, your success. We believe in the power of collaboration and recognize that good partnerships are the building blocks to success. We partner with our clients to solve complex problems, exceed expectations, and advance critical missions. We partner with our communities to promote well-being by investing in local schools and non-profit organizations. We partner with our employees and remain committed to managing a cohesive workforce and cultivating a supportive workplace.

BENEFITS: To recruit and retain our exceptional staff, we offer the opportunity to elect benefit packages that best suit our employee’s needs; this includes, but is not limited to, a highly competitive Salary, Medical, Dental and Vision Insurance (including HSA & PPO options), Paid Time Off (PTO), Paid Holidays, Life Insurance, and a matching 401(k) Retirement Plan.

COMPENSATION: GEM does not publish salary ranges on external job boards; all ranges listed are estimates made by vendors and not actual salary ranges. GEM’s offered compensation is dependent on candidates’ education, qualifications, and relevant years of experience.

Requirements:

• High School Diploma and 2+ years of relevant experience.
• Basic knowledge of and experience in providing administrative services and activities, including general office management. Knowledge of and experience with office-interfacing software packages (Outlook, Excel, Word).
• Basic knowledge of the Laboratory's organizational structure and administrative policies, practices, and procedures. Familiarity with governmental regulations and potential environmental impacts related to administrative practices.
• Demonstrated oral and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail.
• Demonstrated customer service skills.
• Ability to effectively work in a team environment and interact with all levels of personnel.
• Ability to organize, prioritize, and follow-through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and changing priorities.
• Ability to work with sensitive information and/or classified matter.