Administrative Assistant To Hvac Service Manager

Cooling Guard Mechanical Corp is a leading provider of HVAC services, dedicated to delivering exceptional quality and customer satisfaction. With a strong commitment to excellence, we strive to exceed expectations in every aspect of our operations.

We are seeking a highly organized and detail-oriented Administrative Assistant to support our HVAC Service Manager. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and be proficient in administrative tasks.

Responsibilities:

• Provide administrative support to the HVAC Service Manager, including managing calendars, scheduling appointments, and coordinating meetings.

• Assist with the preparation and organization of service reports, proposals, and other documentation.

• Communicate effectively with customers, technicians, and suppliers to coordinate service appointments and resolve inquiries.

• Maintain accurate records of service contracts, warranties, and customer information.

• Assist in inventory management by tracking and ordering parts and supplies as needed.

• Perform general office duties such as answering phones, filing paperwork, and responding to emails. Requirements:

• Previous experience in an administrative role, preferably in a service-oriented industry.

• Strong organizational skills with the ability to multitask and prioritize tasks effectively. • Excellent communication skills, both written and verbal.

• Proficiency in Microsoft Office Suite and other relevant software.

• Detail-oriented with a high level of accuracy in data entry and record-keeping.

• Ability to work independently with minimal supervision while also collaborating effectively with team members.

Benefits:

• Competitive salary commensurate with experience

• Health, dental, and vision insurance options

• Paid time off and holidays

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to Relocate:

• Middle Village, NY 11379: Relocate before starting work (Required)

Work Location: In person