Administrative Assistant

Administrative Assistant

Reading, PA based non-profit Agency seeks a part-time possible full-time Administrative Assistant to provide high-level administrative support to the Chief Executive Officer (CEO) and Director of HR. This is a permanent position primarily working on-site Monday through Friday daytime hours with occasional evening hours and/or overtime as needed.

Qualifications

• Associate's Degree or equivalent degree preferred. High School Diploma or equivalent required
• Three years minimum prior experience in an advanced administrative or managerial capacity required
• Highly proficient with Microsoft Office products (Microsoft Word, Excel, and PowerPoint), Google applications (Docs, Spreadsheets, etc.), and virtual platforms (Zoom, Google Meets, Microsoft Teams, Webex, etc.) Required
• Excellent written & verbal communication skills Required
• Ability to communicate in a professional manner Required
• Strong time management skills Required
• strong organizational skills required
• Accomplished and effective customer service preferred
• Confidence in dealing with difficult situations Required
• Ability to maintain confidentiality

Must be/possess:

• Excellent communication skills
• Exceptional organizational skills
• Superb professionalism
• Outstanding collaborative skills
• Willingness to learn
• Excellent organization and time management skills
• Attention to detail skills
• Self-Motivated
• Creative and innovative
• Interpersonal skills
• Flexible
• Diplomatic

Must be able to:

• Use discretion and maintain confidentiality at all times
• Speak and write in a sharp, succinct, and positive manner
• Use professional and proper grammar, spelling, and punctuation
• Forge relationships with the CEO, Executive staff, and their support team while conducting business
• Interact in a positive manner that is efficient yet friendly
• Actively listen to other people’s concerns, ask questions, and be able to properly and diplomatically share those concerns at all times
• Multitask in an organized manner
• Prioritize and complete tasks timely and effectively
• Interact with all levels of an organization on a regular basis
• Treat everyone with respect, as well as remain even-tempered in all situations
• Produce well-thought-out ideas – often from a different perspective – that can make a positive impact
• Work in a fast-paced environment
• Be flexible/adaptable to change
• Maintain exceptional organization and possess excellent time management despite challenges and changes
• Work independently with minimal supervision

Essential functions

• Provide high-level, confidential administrative support and assistance to the CEO and Director of HR
• Email Management - Monitor inbox, draft email correspondence and respond on behalf of the CEO and Director of HR
• Handling Communications - Prepare, draft, proofread and execute accurate business correspondence using excellent communication skills. Act as the first point of contact for verbal, written, and telephone calls to the CEO as directed and other executive staff as requested, then screen, organize and follow up with inquiries
• Scheduling & Calendar Management - Act as an all-around gatekeeper and strategically manage the CEO’s time and other executive staff as requested with respect to priorities, goals, and objectives
• Planning & Executing Meetings - Setting virtual and in-person meetings as directed, then attend meetings to take accurate notes and record and upload accurate minutes
• Project Management - Be an integral part to help execute on a varying range of projects for the CEO and other Executive staff
• Event Planning - Work cross-functionally internally and with external vendors to host events as directed
• Compliance & Quality improvement initiatives - Be an integral part to help execute on a varying range of compliance, quality, regulation, and policy systems
• Set up and maintain a filing system, policy and procedure manuals, etc.

MUST PROVIDE SALARY REQUIREMENTS

Work Remotely

• No

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• Highly proficient with Microsoft Office products (Microsoft Word, Excel, and PowerPoint), Google applications (Docs, Spreadsheets, etc.) and virtual platforms (Zoom, Google Meets, Microsoft Teams, Webex, etc.) is required. Do you meet this requirement?
• Excellent written & verbal communication skills are required. Do you meet this requirement?
• Strong organizational skills and time management skills are required. Do you meet this requirement?
• The ability to maintain confidentiality is required. Can you meet this requirement?
• This position is full-time. Hours are typically worked on-site, Monday through Friday. Are you available to work on these days?
• Three years minimum prior experience in an advanced administrative or managerial capacity is required. Do you meet this requirement?

Education:

• High school or equivalent (Preferred)

Work Location: In person