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Form of workGeneral Summary of Position
MedStar Southern Maryland Hospital Center is looking for a full-time Administrative Assistant to support the Medical Director and Department of Anesthesia and Administrative Director and Depart of surgical Services. This position is often the first point of contact for customers of the departments of Anesthesia and Surgical Services. As such, the position requires administrative writing and reporting skills, coordination of meetings, schedules and calendars, Microsoft office skills, organization and time awareness, knowledge and maintenance of office equipment, travel logistics, and excellent communication skills. Administrative duties for the Departments of Surgical Services and Anesthesia which include making and receiving communications by phone or fax; organizing meetings; developing correspondence; enters data into the computer system; records, types meeting minutes for all department in Surgical Services. Organizes personnel record, maintaining and updating licensure, competency, and evaluation schedule.
Primary Duties
Performs administrative duties for the Surgical Services department which include making and receiving communications by phone or fax; organizing meetings; developing correspondence; enters data into the computer system; records, types meeting minutes for all departments in Surgical Services.
Organizes personnel records, maintaining and updating licensure, competency, and evaluation schedule and compiles monthly statistics for the department.
Interacts with physicians, their offices, visitors, team members and patients.
Maintains the schedule of the Medical Director of Anesthesia and Administrative Director of Surgical Services by planning and scheduling meetings, conferences, teleconferences, and travel.
Alerts the Medical Director of Anesthesia and Administrative Director of Surgical Services regarding any cancelations or changes to the daily schedule in a timely manner.
Exposure to sensitive and confidential information will occur and that this information will be kept confidential in order to protect department operations and maintain both associate and patient confidence.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions and departmental meeting minutes.
Maintains office supply inventory, anticipating needed supplies, evaluating new office products, placing and expediting orders and receipt of supplies.
Ensures operations of office equipment, following manufacturer’s instructions, troubleshooting malfunctions, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks within MedStar Administrative Assistant staff.
Schedules department meetings and arranges for conference rooms/locations and refreshments as requested.
Prepares meeting agendas as determined by department leads.
Prepares correspondence and stuffs mail into envelopes, arranges for outgoing mail and packages to be picked up.
Assists in planning events and volunteer activities
Contributes to the overall department’s environment and success by accomplishing other requests as deemed necessary by the Medical Director and Administrative Director.
Performs all other related duties as assigned.
Qualifications
High School Diploma or GED, Required.
Experience with working in a medical facility, physicians, executives and administrators, Required.
Ability to comprehend and follow the MedStar Southern Maryland Hospital Center Associate Handbook.
Ability to comprehend and follow the policies and procedures for MedStar Southern Maryland Hospital Center.
Ability to read, write and speak or communicate in English to successfully accomplish the essential duties of the position.
Ability to demonstrate ethical behavior that supports the hospital’s mission, values and commitment to compliance with all federal, state and regulatory laws. Inspires trust and exhibits honesty and integrity within the scope of daily activities.
Exhibits professionalism, courtesy and excellent customer service, while interacting with patients, guests and co-workers.
Ability to work effectively with people from a variety of culturally diverse backgrounds.
Ability to maintain patient confidentiality.
Ability to use in-depth knowledge of computers, printers and fax machines.
Ability to utilize good telephone technique and communications skills.
Ability to maintain a positive attitude and work under pressure.
Ability to convey verbal and written information.
Ability to follow directions.
Ability to respond to emergency situations appropriately.
Ability to adapt hours of availability to variable and changing needs of the hospital, including all shifts.
Ability to effectively function as a member of a collaborative team.
Ability to independently organize and manage time effectively, setting appropriate priorities.
Ability to comply with OSHA standards.
Why MedStar Health?
At MedStar Health, we understand that our ability to treat others well begins with how we treat each other. We work hard to foster an inclusive and positive environment where our associates feel valued, connected, and empowered. We live up to this promise through:
- Strong emphasis on teamwork - our associates feel connected to each other and our mission as an organization. In return, our effective team environment generates positive patient outcomes and high associate satisfaction ratings that exceed the national benchmark.
- Strategic focus on equity, inclusion, & diversity - we are committed to equity for all people and communities. We continue to build a diverse and inclusive workplace where people feel a sense of belonging and the ability to contribute to equitable care delivery and improved community health outcomes at all levels of the organization.
- Comprehensive total rewards package - including competitive pay, generous paid time off, great health and wellness benefits, retirement savings, education assistance, and so much more.
- More career opportunities closer to home - as the largest healthcare provider in the Baltimore-Washington, D.C. region, there are countless opportunities to grow your career and fulfill your aspirations.
About MedStar Health
MedStar Health is dedicated to providing the highest quality care for people in Maryland and the Washington, D.C., region, while advancing the practice of medicine through education, innovation, and research. Our team of 32,000 includes physicians, nurses, residents, fellows, and many other clinical and non-clinical associates working in a variety of settings across our health system, including 10 hospitals and more than 300 community-based locations, the largest home health provider in the region, and highly respected institutes dedicated to research and innovation. As the medical education and clinical partner of Georgetown University for more than 20 years, MedStar Health is dedicated not only to teaching the next generation of doctors, but also to the continuing education, professional development, and personal fulfillment of our whole team. Together, we use the best of our minds and the best of our hearts to serve our patients, those who care for them, and our communities. It’s how we treat people.
MedStar Health is an Equal Opportunity (EO) Employer and assures equal opportunity for all applicants and employees. We hire people to work in different locations, and we comply with the federal, state and local laws governing each of those locations. MedStar Health makes all decisions regarding employment, including for example, hiring, transfer, promotion, compensation, benefit eligibility, discipline, and discharge without regard to any protected status, including race, color, creed, religion, national origin, citizenship status, sex, age, disability, veteran status, marital status, sexual orientation, gender identity or expression, political affiliations, or any other characteristic protected by federal, state or local EO laws. If you receive an offer of employment, it is MedStar Health's policy to hire its employees on an at-will basis, which means you or MedStar Health may terminate this relationship at any time, for any reason.
