Administrative Assistant (Ops) - Imb

Job Title:Administrative Assistant (OPS) - IMB
Location: Tallahassee, FL
Regular/Temporary: Temporary
Full/Part Time: Part-Time
Job ID: 57437
Department

Institute of Molecular Biophysics

Responsibilities

This is an OPS, 25-hour per week Administrative Assistant to support the Institute of Molecular Biophysics. The role will provide administrative services to the Director, Faculty, and staff members within the Institute to include human resources, purchasing and P-card support, and receptionist duties.

• Maintain the front desk by providing receptionist duties for the Institute. Greet and direct visitors, route incoming calls to the appropriate personnel, handle all incoming and outgoing mail, faxes, and packages. Update mailboxes and building signage as needed.
• Responsible for scheduling conference/seminar rooms.
• Time and Leave representative for the Institute: process all time and leave, check active appointments biweekly for accuracy and process any changes.
• Purchasing representative for the Institute: initiate purchasing for general office supplies for the Institute's administrative and scientific personnel; maintain the office supply stock room.
• Process purchases in Spearmart.
• Maintain daily log of requisition/purchase order.
• P-card Proxy, collect receipts from pcard holders, process receipts in OMNI weekly, process monthly reconciliations.
• Assist the Human Resources representative of the Institute in recruitment, appointments, payroll, and payroll corrections.
• Provide documentation of expenditures to budget managers.
• Assist administrative personnel and faculty as needed.

Qualifications

High school diploma or equivalent and one year of experience. (Note: post-high school education can substitute for experience at the equivalent rate.)

Preferred Qualifications

• Experience with Microsoft Word and Excel or equivalent software.
• Basic math skills.
• Customer service experience.

Contact Info

Regina Ware
rware@fsu.edu

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.

Anticipated Salary Range

$18.00/hourly

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an OPS/temporary job.

Based on the duties, this position may require completion of a criminal history background check.

Schedule is M-F, 9:00 a.m. - 2:00 p.m.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.