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Form of workJob Description
We have a contract need for an Administrative Assistant with our Salem, VA client. The role is responsible for performing administrative support duties within the assigned area. Responsibilities are specific to the organizational unit (i.e. region, district, department, plant, etc.). Utilizes Microsoft Outlook, Excel, Word, and PowerPoint as well as other department software/systems as needed.
Essential Job Functions & Tasks:
Requirements:
Reference: 986685
Worried that you don’t meet every single requirement listed in the job ad? Studies have shown that individuals from marginalized groups are less likely to apply to jobs unless they meet every single qualification. Level is dedicated to building a diverse, inclusive and representative workplace, so if you’re excited about this role, but worried that you don’t meet every requirement, we encourage you to apply anyways. We’d love to get to know you.
- Candidates local to Roanoke or Salem, VA. Onsite 5 days a week
Essential Job Functions & Tasks:
- Major responsibilities: under moderate to limited supervision, perform administrative duties, compose, prepare, review and/or process documents which require judgment, independent analysis, and good working knowledge of company and/or department procedures; maintain confidentiality of Company matters and data as required.
- Communication and interpersonal skills: effectively and clearly communicates instructions, ideas and department procedures and policies to customers, employee and managers; works effectively as a team member within the department and due to knowledge and expertise, participates on inter-department teams as requested.
- Customer focus: anticipates needs of customers, management, and department, providing recommendations for procedure revisions and efficiencies that improve customer service.
- Problem solving and initiative: use independent judgment, initiative and knowledge of department and company needs and goals in accomplishing work assignments; reviews, initiates and recommends corrective actions or improvements to administrative practices; reaches out to others inside and outside of department who are knowledgeable to assist in resolving issues.
- Help coordinate the building move and transition of the miscellaneous items
- Expense reports for the Managers and Supervisors
- Order office supplies for the building
- Building coffee / water ordering and delivery
- Facilitate ordering of food when needed such as training, safety meetings, etc
- Some general organization around the building
- Mail duties as needed
- Ensure the kitchen is stocked with paper supplies
- Approve Timesheets for System Operators/Apprentices
- Assist Supervisors with onboarding new employees
- Coordinate deliveries to the building
- Coordinate and manage conference room use internal/external
Requirements:
- Education Requirements: High school diploma or GED.
- Three years of administrative work experience.
- Demonstrated computer proficiency including the use of Microsoft Office Products.
- Experience with timekeeping and financial systems helpful.
- Must possess the ability to organize data and processes and communicate effectively, both orally and in writing.
- Displays good analytical and problem solving skills
Reference: 986685
Worried that you don’t meet every single requirement listed in the job ad? Studies have shown that individuals from marginalized groups are less likely to apply to jobs unless they meet every single qualification. Level is dedicated to building a diverse, inclusive and representative workplace, so if you’re excited about this role, but worried that you don’t meet every requirement, we encourage you to apply anyways. We’d love to get to know you.
