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Form of work**The City of Lakewood participates in the Department of Retirement Systems PERS retirement. This is a AFSCME represented position. The salary listed is based on the 2023 Salary Schedule. The proposed 2024 Salary range is $8,064-$10,075/mo**
Under the direction of the Public Works Engineering Department (PWE) Director, this position is responsible for managing capital improvement projects for the PWE department from project vision and public outreach to construction and closeout; and ensuring adherence to plans, permits, contract specifications, grant requirements, budgets, and federal, state and local laws, regulations, and policies. The position performs a broad range of professional and administrative functions, including planning, land acquisition, community outreach, grant administration, consultant selection and management, and project management through closeout.
Essential duties may include but are not limited to the following:
Attendance: Maintain regular, reliable, and punctual attendance.
Budget and Funding: Prepare cost estimates and analysis; prepare and manage project expenses to approved budget and contract; review invoices for appropriateness and resolve issues; ensure timely payment; track and prepare documentation for expenses and seek outside funding reimbursements as appropriate; and update project budgets in coordination with allocated funds and fiscal (budget) reports.
Communication: Communicate with other departments, consultants, and stakeholders to facilitate project completion within established budget and timelines; respond to citizen questions, concerns, and complaints; keep all relevant parties apprised of project status, concerns, and/or issues.
Community Outreach: Serves as staff liaison and/or participant at meetings concerning projects or proposals; develop presentation materials to support community outreach and project development.
Construction Management: Monitor progress on projects to ensure project vision and goals are achieved, collaborate with others on compliance and recommend corrective action; review, coordinate, draft, or respond to submittals, change orders, and pay applications both in the field and via e-mail as needed; oversee project closeout.
Identify conflicts with existing utilities and project improvements shown on the plans. Coordinate the relocation of facilities with utility companies; understanding the project schedule, impact to the timeline for each construction activity, and the potential delay cost associated with the relocation.
Independently resolve conflict in the project design with unforeseen field conditions. Make adjustments to the design to complete the project scope as intended, while blending the field condition impacting the planned design.
Project Design, Contract Development and Administration: Solicit consultant services through the Request for Proposal/Qualification process; develop project scope and summary of qualifications; develop and implement review and evaluation process; communicate with consultants throughout the process; develop and coordinate consultant selection processes; draft, review, negotiate, and execute contracts for purchasing, design, permitting, and construction and grant needs and services; monitor contracts, expenditures, and performance.
Land Acquisition: Assist in land acquisition, including identification of parcels for acquisition and acquisition negotiation, and coordination with property owners, city attorneys, title companies, consultants, permit agencies, and grant agencies.
Plan Review and Permitting: Review complex architectural and engineering plans and drawings for construction projects to ensure compliance with applicable ordinances and policies; indicate deficiencies and collaborate with designers and engineers to develop and/or revise project plans, prepare, submit, track, and support required permits including federal, state, and local land use, construction, acquisition, tree removal, cultural resource survey, and utilities permits in coordination with other departments, agencies, contractors, or consultant staff.
Record-keeping: Create and maintain detailed files and reports on projects and general work as required to comply with federal, state, and local rules, departmental guidelines, regulations, and policies; respond to public records requests by locating and submitting physical, digital, or archived documents, and tracking time as required.
Reporting and Presentations: Research, prepare, and present information, including financial, narrative, and other proposed development goals and impacts or reports for grant agencies, City Council, boards and commissions, and community stakeholder groups; prepare and submit progress reports and other documentation to meet grant or contract requirements and milestones.
Safety: Actively champion a culture of and commitment to workplace safety through everyday actions and leadership; ensure contract documents include appropriate safety protocols.
Any equivalent combination of education and experience that would likely provide the candidate with the knowledge and abilities to successfully perform the job will be considered. A typical combination is a Bachelor's degree with an emphasis in planning, civil engineering, business, public administration or related field, and three (3) years or more of experience in contract management which can include consultant contracts, roadway and utility construction contract management, and compliance with federal, state, and local regulations. This is a relevant combination of seven (7) years.
Experience with federal or state grant funding, Public Works and/or community development desired. Registration as a professional engineer in the State of Washington desired but not required.
License & Certification Requirements
A valid driver's license with a driving record that meets an acceptable standard for safety at the point of hire and throughout employment in this position.
Must be at least 18(eighteen) years of age.
KNOWLEDGE OF:
Principles, practices, issues, concepts and policies of planning and civil engineering with a focus on transportation, sewer, and stormwater utility infrastructure. ,
Principles and practices of construction project scheduling and management.
Applicable laws, codes, regulations, permits, policies, and procedures, including regulatory and permit requirements such as Manual on Uniform Traffic Control Devices (MUTCD) and ADA design standards for roadways.
Maintenance and operational standards for Public Works infrastructure.
Negotiating techniques.
Interpersonal skills using tact, patience, and courtesy.
Modern office practices, procedures, and equipment.
ABILITY TO:
Plan, prioritize, and organize workload to handle a range of multiple projects simultaneously and meet required deadlines with minimal supervision.
Prepare, negotiate, and monitor multiple contracts.
Analyze and interpret complex data sets and other information quickly and accurately to determine appropriate course of action; implement corrective action and monitor for compliance.
Ensure compliance with related federal, state, and local rules, regulations, and policies.
Develop and manage project budget.
Apply financial and basic record keeping principles to the maintenance of program files.
Maintain detailed records of activities and general work.
Produce and present clear and comprehensive reports.
Plan and organize work to meet schedules and timelines.
Interpret construction specifications and drawings.
Communicate effectively both verbally and in writing.
Write grammatically correct correspondence, reports, and documents.
Speak using appropriate vocabulary and grammar to obtain and convey information.
Establish and maintain cooperative and effective working relationships with others.
Operate a variety of office machines including computer and related accounting software applications, calculator, fax, copiers, and telephone.
Operate a motor vehicle in a safe manner.
WORK ENVIRONMENT
Work is performed in a climate-controlled office environment, as well as in the field, in all weather conditions and over rough terrain with exposure to loud noises, nearby traffic, and/or heavy construction equipment zones. Travel to various work sites and meeting locations is required.
PHYSICAL ABILITIES
Constant use of sight, hearing, and speech abilities necessary to perform essential functions and communicate with others. Frequent fine finger manipulations and use of hands and arms in reaching/handling/fingering/grasping while operating office equipment and computers, preparing written documentation, handling paperwork, etc. Frequent sitting, may be extended at times, while doing desk activities. Frequent bending/twisting and waist/knees/neck while working at desk, worktable, or moving from sitting to standing position. Frequent standing in combination with walking (short distances) throughout work shift in office areas. Occasional pushing/pulling force up to 10 lbs. opening doors, drawers, and moving materials. Ability to lift/carry boxes up to 20 lbs. Requires mental acuity to ensure thorough mental analysis of situations in a fast-paced environment. Ability to operate a motor vehicle for transportation to work sites, meetings, and events. Must be able to work in the field gathering information and reviewing/inspecting property and project construction sites in all weather conditions and over rough terrain.
HAZARDS
Driving a motor vehicle in traffic, construction zones, and adverse weather conditions; physical exposure to adverse weather conditions, extremely loud noise levels, and potentially hazardous conditions in construction equipment zones and/or high traffic areas.
FLSA DESIGNATION
Non-exempt, eligible for overtime
UNION AFFILIATION
AFSCME represented.
EQUAL OPPORTUNITY
The City of Lakewood is proud to be an Equal Opportunity Employer that encourages, supports, and celebrates respect, empowerment, diversity, and inclusion for all. We welcome your contributions!
