Administrative Assistant- Nursing Administration-Full Time

Position Summary: Performs confidential and administrative duties for the Vice President of Nursing and patient care department heads. Maintains efficient flow of office processes to support the patient care division. Completes payroll processing. Education, License & Cert: High school graduate. Two (2) years of business school or college preferred. Experience: Proven typing, computer (word processing, graphics/spreadsheet), telephone, communication, and problem solving skills. Working knowledge of medical terminology preferred. A minimum of five (5) years of secretarial experience required. Proven strong organizational and communication skills as well as strong interpersonal skills. 1. Proven ability to interface and maintain a professional relationship with all levels of hospital staff, physicians, and representatives from community agencies. 2. Must be able to work independently with minimal supervision often in busy and demanding situations, to coordinate multiple activities simultaneously, and to prioritize and make independent judgments. 3. May be required to work weekends, holidays and different tours of duty. May be required to work overtime. May be required to perform duties of others and to work in other areas of the hospital. Essential Functions: 1. Processes the payroll in ANSOS for all departments as requested. 2. Maintains transfer data, and graphs on a monthly basis. 3. Responsible for completing, maintaining, tracking and filing of all Action Forms for nursing division. 4. Maintaining and tracking of all policies & procedure for nursing or as assigned. maintaining policy 5. Maintaining and tracking of all nursing division forms. 6. Responsible for Performance Improvement input and charting for Clinical Ladders or as requested. 7. Responsible for Supervisor’s schedule and distribution. 8. Responsible for setting up meetings and maintaining nursing division calendars. 9. Responsible for running reports (Payroll, Budget, etc) for VP of Nursing and nursing division as requested. 10. Maintains the efficient and organized flow of processes to support the VP of Nursing, and Supervisors 11. Composes and/or accurately types letters, memos and other correspondence for Patient Care Division. 12. Establishes and maintains appropriate files, and/or other logs of information as directed by VP of Nursing. 13. Orders office supplies for all of nursing division and maintains as needed. 14. Assists VP of Nursing in operational activities of Patient Care Division. a) Demonstrates good understanding of scope and functions of Patient Care Division. b) Demonstrates good rapport and cooperative working relationships with employees, managers, and others. c) Regard to safeguarding of confidential information. Offers comments and suggestions regarding positive changes and opportunities for improvement in department procedures and activities. d) Develops, coordinates and completes special projects, often of a highly confidential nature, as directed by VP of Nursing or President/COO, within designated timeframes. Other Duties: 1. Consistently maintains good judgment in responding to and dealing with matters related to function of Patient Care Division. 2. Works with IS to develop other programs, as appropriate 3. Completes projects independently. a) Responds to changes in work schedules as necessary, recognizing priorities and using time productively. b) Follows projects to completion, seeking assistance when required. 4. Provides coverage for Executive Secretary in Administration as required 5. Adheres to departmental and organizational Policies and Procedures. 6. Maintains work area in neat, orderly fashion. 7. Exhibits initiative in performing all duties, regularly assists co‐workers, constantly strives to be a productive member of the department and the organization. 8. Consistently demonstrates good judgment, ability to assess situation, consider alternatives and select the appropriate course of action. 9. Supports Corning Hospital Customer Service initiative.

The pay ranges from $16.25-$25.34 per hour.

Joining the Guthrie team allows you to become a part of a tradition of excellence in health care. In all areas and at all levels of Guthrie, you’ll find staff members who have committed themselves to serving the community.

The Guthrie Clinic is an Equal Opportunity Employer that welcomes and encourages diversity in the workplace.

The Guthrie Clinic is a non-profit, integrated, practicing physician-led organization in the Twin Tiers of New York and Pennsylvania. Our multi-specialty group practice of more than 500 physicians and 302 advanced practice providers offers 47 specialties through a regional office network providing primary and specialty care in 22 communities. Guthrie Medical Education Programs include General Surgery, Internal Medicine, Emergency Medicine, Family Medicine, Anesthesiology and Orthopedic Surgery Residency, as well as Cardiovascular, Gastroenterology and Pulmonary Critical Care Fellowship programs. Guthrie is also a clinical campus for the Geisinger Commonwealth School of Medicine.