Administrative Assistant- Legal

Southern Company is a leading producer of clean, safe, reliable and affordable energy, and we approach each day as a vital step in building the future of energy. At Southern Company we are always looking ahead, and our innovations in the industry-from new nuclear to deployment of electric transportation and renewables -help brighten the lives and businesses of millions of customers nationwide.

Job Experience: 

• 3-4 years work experience in a Secretary/Administrative Assistant role performing similar responsibilities preferred
• Administrative support experience in legal or client-service focused office is highly desired
• Proficiency with managing and maintaining Outlook calendars and arranging meetings among multiple participants
• Enter time for multiple people into timekeeping system
• Answer phones and assist callers, employees, and guests to meet their needs
• Experience with Microsoft Word, Outlook, Excel, PowerPoint, Oracle, STARS and iExpense
• Manage/maintain confidential files and information
• Organize and schedule meetings, conference calls and related logistics (e.g., equipment for presentations, agenda, handouts, reservations, refreshments, etc.)
• Work on multiple projects simultaneously, prioritize and complete projects to meet deadlines
• Willing to take on tasks that are outside normal duties to help the team
• Support for contract administration 
• Coordinate travel arrangements (e.g., airline tickets, lodging, transportation, etc.)
• Order and maintain office supplies
• Process expense reports
• Partnership and collaboration with the Facility and Resource Support team
• Contacts office and facility personnel on maintenance requests and performs follow-up until resolution
• Coordinate and assist with various events
• Provide administrative support for Legal Operations Director and team
• All other tasks or duties assigned by Legal Operations Director

 Education Requirements:

• High school diploma or GED required

Knowledge, Skills & Abilities:

• Client Customer Service - Ability to interact professionally with (internal and external) executives, management, peer administrative reps and employees across the company
• Efficient - Strong interpersonal skills and ability to work independently and effectively with a high degree of accuracy and timeliness
• Multi-Task - Demonstrate the ability to organize, prioritize and perform multiple activities simultaneously with interruptions
• Prioritize - Possess the ability to determine priorities and meet deadlines with little to no supervision
• Communication - Demonstrate proficiency in both verbal and written communications
• Technology - Demonstrate proficient computer skills in Word, Excel, Outlook, and PowerPoint
• Teamwork-Must be able to work cooperatively with the two other Administrative Assistants to share workload and serve as back-up

This is a hybrid position requiring a set three days per week in-office schedule.