Administrative Assistant - It

Summary:

The IT Administrative Assistant will be responsible for supporting IT operations in a Law Firm. Ideal candidates will have excellent organization and communication skills with a minimum of 2 years of relevant IT and administrative experience.

Duties / Responsibilities:

• Develop and maintain filing system for the department both paper and electronic systems.
• Responsible for inventory of hardware and software, ensuring proper tracking for all locations
• Perform Key/Lock control and Badge/key audits.
• Order and maintain office supplies.
• Assistant firm compliance officer with documents needed for contacts and audits.
• Responsible for NDA for onsite passes and signed security acknowledgements
• Receive invoices, review for accuracy and submit to accounting for payment.
• Perform all new hire security briefing and acknowledgement.
• Order and ship products and equipment as needed
• Manage a positive relationship with external vendors and service providers
• Providing desktop support for the firm
• And other duties as assigned
• History of working independently without constant guidance

Competencies

The following are competencies required to be successful in this position:

• Organizational Skills
• Attention to Detail
• Communication
• Industry Knowledge
• Ethics
• Teamwork
• Work independently without supervision

Minimum Qualifications

• Have at least 2 years IT concepts and terminology or Associate Degree in IT
• At least 2 years' experience in an administrative in IT position
• Ability to work with minimum supervision
• Ability to maintain confidentiality
• Proficiency in using office software, communication tools and adapting to new technology
• Ability to communicate effectively with others of various management levels
• Excellent time management, organizational skills able to multitask and prioritize work under pressure and meet tight deadlines.

Work Environment

The job operates in a clerical office setting. This role uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

Prolonged periods of sitting at a desk and working on a computer

Must be able to lift 50 pounds

EEO Statement

Hutchens Law Firm is committed to equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time without notice.