Administrative Assistant, Inter.

UPMC Magee-Womens Hospital is seeking a Full Time Administrative Assistant – Intermediate to support Lab Administration!

This position will work Monday through Friday, daylight hours. Hours are subject to change based on business needs.

Under general supervision, the Intermediate Administrative Assistant provides varied administrative support to a department, a group of professionals, or multiple departments. Duties for this position include, but are not limited to, entering requisitions into the department’s system(s), scanning, working with various reports, organizing pathology information, and other general clerical support tasks.

The AP Lab Administration / Pathology department is looking to hire an Administrative Assistant – Intermediate. The department is looking for an individual who is willing to support a group of Pathologists in a busy work environment.

Responsibilities:

• Under general direction, provides varied administrative support to a department or group of professionals.
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• Collects, compiles, and analyzes moderately complex data and information.
• Research, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
• May also perform all responsibilities of an Administrative Assistant – Associate:
• Performs routine clerical functions, such as copying, sorting, filing, and typing.
• Sets up and maintains varied office files, logs, and records office activities.
• Orders office supplies and maintains office equipment.
• Answers, screens, and routes incoming calls and messages.
• Greets, screens, and directs visitors to appropriate staff members.
• Maintains supervisor’s calendar (i.e., proactively schedules meetings on supervisor’s behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).

• High school diploma or equivalent.
• Three years’ experience in an administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
• Strong multitasking skills, attention to detail/accuracy in all work, effective communication, and strong grammar skills preferred.
• Proficiency using computer software, specifically Office 365 (Outlook, Word, Teams, Excel) preferred.

Licensure, Certifications, and Clearances:

• Act 34