Administrative Assistant III

Job Description:

Performs a variety of complex administrative functions for all levels of management including external business partners. Manages complex calendar for Senior Partner Director for large (350+) organization, schedule(s) meetings, coordinates travel arrangements and processes business expenses. Manages team headcount, PCN updates, recruiting tracking and requisition submissions. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned. Needs to be someone who is confident, doesn’t have multiple work gaps, is able to fully explain work history and be willing/able to come to the office at least 2-3 times per week + be available for special events/offsites on campus.

Candidate Requirements

• Years of Experience Required - 8
• Degrees or certifications required – College degree.
• Disqualifiers – Resume not well organized – no mastery over the English language or writing skills. Too many short terms work history roles – too many gaps. No experience managing a large team (300+)
• Best vs. Average – Best - need very mature, experience with large corporate teams
• Performance Indicators – Meeting deadlines, quality of work, assertive, takes action, organized, & able to multitasking.

Top 3 Hard Skills Required + Years of Experience

1. Multitask (quick mover)– 8 years

2. Organized and attention to detail – 8 years

3. Likes working with others, great people skills, able to lead a large (350+) group, send COMMS on their own, not afraid to communicate – 5 years

Job Types: Full-time, Contract

Pay: $30.00 - $32.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Customer service: 8 years (Required)
• Administrative: 8 years (Required)

Work Location: On the road