Administrative Assistant Ii

Administrative Assistant II – Allen Institute for Brain Science

The mission of the AllenInstitute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science.

The mission of the Allen Institute for Brain Science is to accelerate the understanding of how the human brain works in health and disease. Using a big science approach, we generate useful public resources, drive technological and analytical advances, and discover fundamental brain properties through the integration of experiments, modeling, and theory.

We are seeking an Administrative Assistant to provide a wide range of administrative, organizational, planning, and other support services to our growing Institute team. As an essential member of the team, the Administrative Assistant will anticipate needs, clear obstacles, and identify opportunities to take ownership of tasks and projects.

The Allen Institute believes that team science significantly benefits from the participation of diverse voices, experiences, and backgrounds. Progress in science benefits from multiple perspectives. We are committed to increasing diversity across every team and encourage people from all backgrounds to apply for this role.

Essential Functions

• Schedule and manage internal and external meetings and seminars, both in-person and remote
• Coordinate purchasing, expenses and reimbursements
• Organize and maintain filing system, databases and shared network space
• Coordinate domestic and international travel
• Actively drive special projects / ad hoc administrative tasks, as assigned
• Collaborate with the Scientific Operations team on identifying and implementing administrative best practices

**Please attach a cover letter with your application**

Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

Required Education and Experience

• High school diploma or equivalent
• Strong customer communication skills and attention to detail
• Demonstrated ability to maintain confidentiality
• Basic business writing skills and the ability to draft written communications
• Proficient with MS Office applications, including Outlook, Word, Excel, Power Point, Teams, and SharePoint
• Ability to learn new technologies
• Excellent interpersonal and time management skills

Preferred Education and Experience

• Bachelor's degree or equivalent experience
• 1 - 3 years administrative support experience
• Demonstrated ability to improve processes
• Prior experience in a research or health sciences environment
• Experience with Oracle and Concur

Physical Demands

• Fine motor movements in fingers/hands to operate computers and other office equipment
• Frequently required to sit, stand, walk, stoop, kneel, or reach

Position Type/Expected Hours of Work

• This role is currently able to work both remotely and onsite in a hybrid work environment- working at least four days per week onsite. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State.

Additional Comments

• **Please note, this opportunity does not offerrelocation assistance**
• **Please note, this opportunity does not offer work visa sponsorship**

Annualized Salary Range

• $48,100 - $70,550 *

• Final salary depends on required education for the role, experience, and level of skills relevant to the role, along with work location, where applicable.

Benefits

• Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute’s Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute’s 401k plan. Paid time off is also available as outlined in the Allen Institute’s Benefits Guide. Details on the Allen Institute’s benefits offering are located at the following link to the Benefits Guide: https://alleninstitute.org/careers/benefits.

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities.