Administrative Assistant

An innovative medical practice is looking for a multi-tasker with good communication skills as an Administrative Assistant. Candidates should be professional, polite, and attentive while also being accurate. Must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly should have a genuine desire to meet the needs of the practice and its patients.

Administrative Assistant Responsibilities:

• Perform clerical tasks such as answering phone calls, taking messages, and responding to emails
• Making calls to patients to schedule follow up appointments and remind patients on their appointments
• Assist with scheduling appointments and managing calendars
• Prepare/ Print and distribute forms, questionnaires, letters, and other documents
• Provide personal assistant support to co-workers or managers as needed
• Providing real-time scheduling support by booking appointments and preventing conflicts
• Maintain polite and professional communication via phone, e-mail, and mail.
• Maintaining the Meds & Supplies Inventory and Re-ordering.
• Supplies organization
• Handling Scans & Faxes
• Front desk coverage
• Handling packages
• Handling Mails and distributing
• Pt coordination help
• BT Tech Assistance

Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with Google Suite (Docs, Sheets, Slides)
• Strong organizational skills and attention to detail
• Excellent communication skills, both written and verbal
• Ability to multitask and prioritize tasks effectively
• Experience with medical office duties is a plus

Requirements:

• Associate degree
• Prior administrative experience, minimum of 2 years
• Excellent computer skills, especially typing
• Attention to detail
• Bilingual is an advantage
• Desire to be proactive and create a positive experience for others
• Customer service

Note: We are looking a candidate who can start immediately or within a very short notice. Hence, a Sign-On bonus of $250 will be rewarded to the candidate.

This is a great opportunity for someone who is highly organized, detail-oriented, and has excellent communication skills. As an Administrative Assistant, you will play a crucial role in supporting the smooth operation of the office. We offer competitive compensation and benefits packages.

If you are interested in this position, please submit your resume along with a cover letter detailing your relevant experience. We look forward to hearing from you!

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Customer service: 1 year (Required)
• Administrative Assistant: 1 year (Required)
• Medical office: 1 year (Required)

Work Location: In person