Job Description and Duties
The Inspection Services Division is recruiting to fill one (1) limited term, Administrative Assistant I position within the Office of Farm-to-Fork. This is a 12-month limited term position with the possibility of being extended to a maximum of 24-months or may become permanent.
Under the direction of the Special Assistant, the Administrative Assistant I (AA I) performs a variety of administrative tasks and special projects to assist the Special Assistant in carrying out their administrative duties and responsibilities. The AA I will assist the Office’s leadership in developing criteria on which to evaluate the use of resources including personnel and budgets and make recommendations. The AA I will review and study proposed policy, procedures, and program changes; prepare reports; assists in interpreting Department and institution policies to operating programs, and advises management on possible impact. The AA I may supervise and review the work assignments of office staff. The AA I will support the overall mission and immediate goals of the Office and perform duties as necessary to provide better delivery of program services.
Review, analyze, evaluate, process, and coordinate various administrative assignments as requested by management.
Independently prepare responses to requests for information from the Office leadership and other high-level managers by researching the appropriate information and preparing a response for the Special Assistant review.
Coordinate the transfer process and prepare for the arrival of new staff. Approve forms, prepare chronological documents, notify appropriate Office staff regarding programmatic developments. Ensure communication complies with the Public Records Act and is within Department regulations.
- Serve in the pool of administrative staff resources to enhance institution work efficiencies and staff cross-training across the entirety of the Office including the CNIP, the HRGP, the California Urban Agriculture Grant Program, the Food Hub program, or other Office initiatives.
Candidates may perform these essential functions with or without reasonable accommodation.
You will find additional information about the job in the Duty Statement.
Working Conditions
Incumbent must be able to establish and maintain effective working relationships with those contacted during the course of work; work well under pressure, make appropriate decisions and well-thought-out recommendations, work independently in completing assignments and meeting required deadlines.
Department Information
Special Requirements
Statement of Qualifications
2. Please describe your experiences with administrative assistance or similar work?
Application Instructions
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: Until FilledWho May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- School Transcripts
- Statement of Qualifications -
A completed Statement of Qualifications (SOQ) must be submitted with your State Application to be considered. The SOQ must follow the specifics as stated in the “Special Requirements” section.
Desirable Qualifications
- Ability to work on multiple projects simultaneously with positive attitude and attention to detail;
Ability to communicate clearly with internal and external stakeholders;
Ability to navigate administrative processes like document routing, writing simple reports, and organizing digital files;
Proficient with personal computer, and Word and Excel capable.
Benefits
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Rachel Alcaraz
(916) 823-7415
Rachel.Alcaraz@cdfa.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Office of Civil Rights
(916) 654-1005
Civil_Rights@cdfa.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Hard Copy Applications:
Additional Information:
If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.
Upon hire you may be required to provide official sealed transcripts or an original degree or certificate.
Applicants with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.
This position may require a medical clearance.
Alternate Classifications and Training and Development assignments may be considered.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.