Administrative Assistant I

Posting Details
Posting Summary
Job Title
Administrative Assistant I
Division
Academic Affairs
Department
Dean Social Work
Work Status
Full Time
Position Category
Staff
FLSA
Non-Exempt
Pay Range
Commensurate with experience
Minimum
Commensurate with experience
Maximum
Commensurate with experience
Fund Source
State Support
Job Duties
Duties & Responsibilities:

• Provide administrative and tactical support primarily to the Center for Violence and Crime Reduction.
• Maintain office continuity; manage & respond to requests from the Dean, Center Director; maintain files and databases; exercises initiative in establishing and revising files to meet current needs and demands; monitor and update inventory, Screen and distribute incoming mail; screen telephone calls and visitors; manage routine day -to-day matters.
• Prepares and revises manuscripts, correspondence, charts, forms, and other materials from copy created by others using typewriter and/or automated office equipment. Proofreads materials.
• Drafts replies to general inquiries which do not require technical program knowledge. Signs routine correspondence of a non-technical nature.
• Reads and edits outgoing correspondence for procedural, typographical and grammatical accuracy, conformance with general policy and factual correctness. Calls deviations or inadequacies to writer's attention.
• Exercises independent judgment and initiative in establishing and revising complex and sensitive filing systems. Enters, updates, and retrieves information stored in files and databases; customizes special reports
• Performs other duties as assigned

Requested Minimum Qualifications
Education: A High School Diploma or GED is required.
Experience: Two years of office experience providing secretarial/administrative support, which included the production of documents using automated equipment and software is also required.
Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Other Preferences for Consideration
Posting Detail Information
Posting Number
ST01215
Number of Vacancies
1
Job Open Date
03/04/2024
Application Review Date
Job Close Date
03/15/2024
Special Instructions to Applicant
Please enter two professional references in the References page of the application.