Administrative Assistant, Hutchinson Middle School

 

 

Hutchinson Public Schools is seeking an Administrative Assistant at our Middle School building starting in spring of 2024

   

Hutchinson Middle School: where students and staff work together to increase personal academic responsibility in a respectful school environment. Our staff is committed to offering our students a supportive environment throughout these transitional years where they will explore new horizons personally and academically.   A sound, basic education program in reading, math, language arts, social studies, health and physical education and science is complemented by offerings for special needs students and a full range of exploratory offerings and electives.  Visit https://www.isd423.org/middle-school/ to learn more.

 

Work Days per Year:  176 days at 8 hours.

 

 

 

Job Objective:   Assist with the basic duties and responsibilities to maintain an efficient school office. Carry out the office functions for a building, department, or specialized level of a building.

 

Key Responsibilities:

 

A. MARSS, Attendance & Student Membership Recordkeeping

 

• -Attendance - hourly, appointments, illness
• - Adds/Drops and Year-end Reports
• - Help students in Nurse's absence
• - Deliver passes, packages to students and staff
• - Assist with ALC registration and assistance as assigned

 

B. Update and maintain Reference Documents and Schedules

 

• - Enter MS info on district website
• - Make sure copies are posted in the building
• - Email announcements to staff
• - Prepare daily announcements
• - Laminate items for staff

 

C. Receptionist Duties

 

• - Greet Visitors, Answer or direct public as required
• - Assist Staff, Parents and students
• - Answer phones, take messages, transfer calls
• - Maintain security by monitoring visitor check-in

 

D. Student Registration

 

• - Create New Student Cumulative Folders
• - Distribute student records to Sped, Nurse, Teachers as needed
• - Mail transfer records to new school
• - Maintain all cumulative records for all students

 

 E. Organize, copying, printing

 

• - Mass mailings, parent letters, back to school letter
• - Midterm and end of term grades
• - Generate honor roll and send to local newspaper
• - Create parent newsletters and student discipline letters

 

F. Administrative assistance

 

• - Provide assistance to Principal and Asst. Principal, teachers and staff as requested
• - Sort and distribute mail
• - Maintain copiers (supplies, troubleshoot jams, call for service)
• - Prepare for Substitute Teachers
• - Student Locker Assignments
• - Maintain a high level of ethical behavior and confidentiality of any information
• regarding students, personnel and all job-related matters
• - Assist with first count for cash handling procedure as assigned by Principal or Assistant Principal

 

I. Special Sporting Events

 

• - Organize and Prepare information
• - Sign-up Sheets, collect and count fees (first count)
• - Compile bus lists

 

J. Other Duties as Assigned

 

Job Requirements:

 

1. Education: High School diploma or equivalent

 

2. Experience: Secretarial Experience Preferred

 

3. Machines, Tools, Equipment, Electronic Devices, Software Required: Microsoft Office (Word, Excel, Publisher), Google Apps (Email, Drive, Docs, Sheets), Infinite Campus

 

4. Knowledge and Skills: Strong Computer skills required, Strong Secretarial, Receptionist and Office skills preferred

 

Apply online at www.isd423.org/employment, job #1926 

 

Questions should be emailed directly to Dawn Holtz, Middle School Principal.   dawn.holtz@isd423.org

 

Hutchinson is located one hour west of the Metro area with a population of about 14,000. Our community has a strong business and industry sector with a focus on high tech manufacturing and serves as the regional retail center. Hutchinson is a great place to learn, live, and work.  For more information about our community visit www.explorehutchinson.com.