Sales Administrative Assistant

ABOUT MEET MINNEAPOLIS

At Meet Minneapolis, our mission is to positively impact the economic and social prosperity of our Minneapolis community by attracting visitors, meetings and events that directly support jobs and local businesses, generating critical revenues.

We believe in our shared passion to support the diverse community of Minneapolis through our values of Service, Collaboration, Inclusion, Passion and Integrity. We recognize it's the unique contributions of all of us at Meet Minneapolis that drives our success, and we're committed to building a culture where everyone can thrive and find meaning in their work.

Meet Minneapolis HIGHLY encourages candidates of diverse backgrounds, particularly BIPOC candidates, to apply.

Position/Title: Sales Administrative Assistant

Department: Destination Sales, Minneapolis Convention Center (MCC)

Reports to: Associate Director of Sales & Marketing, Minneapolis Convention Center

Status: Full-time; Salaried, Non-Exempt

JOB SUMMARY:

Under the direction of the MCC Associate Director of Sales, the MCC Director of Sales & Marketing and the SVP of Destination Sales, the Sales Administrative Assistant supports the promotion and sales of the Minneapolis Convention Center and the City of Minneapolis as a premier destination for meetings and events, while assisting in the achievement of room night and revenue goals that positively impact the MCC, local hotels, and the community.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Support and assist the Director of Sales & Marketing, Associate Director of Sales, National Account Executives (NAEs) and/or Sales Account Executives (SAEs).
• Maintain and distribute Permit for Occupancy (PFO) Status Reports
• Manage traces for events in Momentus
• Generate reports and communications using existing database(s)
• Prepare and distribute sales collateral for sales personnel
• Complete special projects for sales personnel
• Assist MCC Sales team with attracting and retaining events to the Minneapolis Convention Center
• Achieve annual goals as assigned
• Establish effective working relationships with meeting planners, hotel sales personnel, and Meet Minneapolis Partners
• Manage interactions with walk-in clients and/or phone calls from prospective clients
• Create accurate SWAY proposals & power point presentations for Site Inspections
• Assist in the coordination of MCC site inspections
• Participate in sales and local industry meetings, document client communication in Momentus
• Assist Marketing Manager and assist in identifying marketing opportunities
• Support MCC Event Activities such as closing work orders and internal blocking of meeting space.
• Prepare accurate contracts based on client needs, modifying as needed
• Efficiently manage and assign accounts/events currently unassigned to a sales leader.
• Coordinate all aspects of bid proposals using various Microsoft products
• Support attainment of the Meet Minneapolis Performance Goals as defined in its contract with the City of Minneapolis.
• All other duties as assigned.

EDUCATION/EXPERIENCE:

• Two years’ experience in administrative/sales support or inside sales role
• Tourism/Hospitality experience preferred
• Associate degree preferred (not required)

SKILLS/ATTRIBUTES REQUIRED:

• Ability to multi-task, prioritize and meet deadlines in a fast-paced environment with frequent interruptions.
• Ability to travel occasionally for sales activities.
• Ability to occasionally work evenings, weekends and holidays.
• Ability to use general office equipment, computers, and standard and specialized software packages, such as Adobe Photoshop, Excel, PowerPoint and Outlook and Sway.
• Strong communication, writing, and proofreading skills.
• Familiarity with various forms of social media platforms and their uses
• Ability to creatively solve problems in a competitive environment.
• Ability to evaluate quality of business opportunities and identify those best-suited for the facility and community.

Physical Demands:

While performing the duties of this job, the employee will be required to:

• Walk, sit, bend and squat
• Talk and hear
• Grab, pull or bend items
• Lift and/or carry up to 10 lbs.
• View items at a close and distant range
• Sit for extended periods of time
• Use computers for extended periods of time
• Valid private driver’s license

Working Conditions:

• General office environment (hybrid - 60% in office, 40% remote)
• Attend offsite meetings and events as needed
• May require limited travel and work outside of core business hours

SALARY

• $40,000 - $50,000 base salary plus sales support incentive plan.

BENEFITS

• Meet Minneapolis offers a generous benefits package including: medical, dental, vision, STD/LTD, Life Insurance, 401(k), vacation, sick time, parental leave and personal volunteer time for employees who are benefits eligible.

Note: Job Descriptions are not exhaustive lists of all skills, responsibilities, or efforts associated with a job. They reflect principal job elements essential for performing the job and evaluating performance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

This document does not create an employment contract, implied or otherwise, other than as “at will” relationship.

Meet Minneapolis is an equal opportunity employer.