Administrative Assistant - Hse, Wood River Refinery

Phillips 66 & You - Together we can fuel the future
The Administrative Assistant - HSE provides administrative support to the HSE Department. They must be capable of providing a full range of standard secretarial and administrative duties with minimum supervision. Organizational skills, sound judgment, multi-tasking and personal initiative are required to independently plan and carry out a variety of task assignments.
Responsibilities May Include:
Ensure compliance of multiple environmental check sheets from operating units.
Work with engineering to compile data for quarterly air monitoring report for agency submittal.
Upload CEMS downtime reports; Complete various agency reports.
DRM coordinator – ensures compliance with DRM policy, business procedures, and practices.
Maintain intranet web page metrics.
Calculate monthly work hours for entire site.
Manage TWIC payment system for WRR employees.
Organize travel/arrangements for WRR participants at all corporate emergency response schools and other department travel and training needs.
Update ICS (Incident Command System) duty roster weekly.
Run P66 Recognition store and inventory management.
Main Office Building Warden; Maintain building evacuation plan.
Maintain electronic signage at Main Gate and Gate 22.
Act as a liaison between internal and external customers, suppliers and vendors.
Manage confidential information and manage legal hold orders.
Requisition goods and services to support refinery operations.
Required Qualifications:
Legally authorized to work in the job posting country.
High School Diploma or higher.
Possess a valid Driver’s License.
5 or more years of relevant administrative experience.
Intermediate proficiency with Microsoft Outlook, Word, Excel Spreadsheets and PowerPoint.
Ability to compose business correspondence, develop spreadsheets, prepare reports and process purchase orders.
Preferred Qualifications:
SAP experience.
Excellent Communications (verbal and written) and interpersonal skills.
Strong networking and collaboration skills.
Deliver on commitments.
The Wood River Refinery is located in Roxana, Illinois, about 15 miles northeast of St. Louis, Missouri, at the confluence of the Mississippi and Missouri rivers. Refinery facilities include crude distilling, naphtha reforming, fluid catalytic cracking, alkylation, hydrocracking, hydrodesulfurization and delayed coking units. The refinery processes a mixture of light, low-sulfur; heavy, high sulfur; and high-acid crude oil. The crude supply is sourced domestically or from Canada. Wood River produces a high percentage of transportation fuels. Other products include petrochemical feedstocks, asphalt and petroleum coke. Refined products are distributed to customers by pipeline, rail car, barge and truck and are shipped to markets throughout the Midcontinent region.
Total Rewards
At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include:
Annual Variable Cash Incentive Program (VCIP) bonus
8% 401k company match
Cash Balance Account pension
Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services
Learn more about Phillips 66 Total Rewards (http://hr.phillips66.com) .
Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence.
Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com.
To be considered
In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 03/12/2024 .
Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
Phillips 66 is an EEO and Affirmative Action Employer of Women/Minorities/Veterans/Individuals with Disabilities