Administrative Assistant - Fort Collins Field Office

Administrative Assistant/Receptionist

Fort Collins Field Office

Ducks Unlimited, Inc., (DU) the leader in wetlands and waterfowl conservation, is seeking an Administrative Assistant for our Fort Collins, Colorado office. This is an exciting opportunity to join a team of conservation professionals furthering DU’s conservation efforts across seven states focusing on Colorado, Wyoming, and Western Nebraska. In this role, you will play a vital part in maintaining the smooth operation of the Fort Collins Field Office while providing support to the conservation team. Additionally, a portion of the job will focus on supporting the Engineering Services team by managing contract documents, processing payment requests, and overseeing procurement activities. This is a part-time position reporting to the Manager of Engineering Services in Fort Collins.

For this position, we are seeking a motivated, collaborative, friendly individual. This part-time position will work with a team to protect, restore, and manage wetlands and associated habitats for North America’s waterfowl, wildlife, and people. To receive benefits, the applicant is required to work 900 hours per year. The ideal candidate would be required to work at least 20 to 30 hours per week. The weekly work schedule would entail dedicating a portion of hours on both Mondays and Wednesdays, with flexibility in scheduling the remaining hours across the other weekdays.

Duties/Responsibilities:

As part of this role, you will be responsible for a diverse set of duties, including but not limited to:

• Welcoming and assisting clients, customers, and visitors to the office, when present.
• Participating in meetings, including assisting in preparation (maps and documents), note taking, and meal orders.
• Handling deliveries and managing postal services (e.g. UPS, FedEx, US Mail, Stamps.com).
• Providing support in organizing special events and preparing presentation materials.
• Typing, editing, and proofreading, as requested.
• Procuring and restocking office, kitchen, and field supplies.
• Occasionally performing data entry and management tasks.
• Utilizing Dynamics 365 for receipt and expense entry for various employees in the office.
• Coordinating automobile fleet/ATV maintenance (e.g., oil changes, tire rotations, detailing, emergency kit, registration, express toll, etc.), including maintaining a spreadsheet.
• Overseeing various business accounts (e.g., printers, cleaning services, storage units, etc.).
• Maintaining and organizing the conference rooms weekly.
• Collaborating with the national IT team in providing support to the office.
• Processing paperwork related to engineering contracts, bonds, insurance, and invoices.
• Managing procurement procedures through a compliance spreadsheet.
• Maintaining organized engineering project files on the local server as well as hard copy files.
• Facilitating signatures using DocuSign to process contractor payments in a timely manner.
• Undertaking additional duties as assigned.

Key Qualifications:

• Friendly, positive, and general “willingness to help out” attitude.
• Excellent customer service and communication skills.
• Well-organized, detailed oriented, and good problem-solving skills.
• Proficient in Microsoft Office programs (i.e., Word, Excel, Outlook).
• Ability to work independently and as part of a team.
• Ability to prioritize and handle multiple assignments and perform multifaceted office support.
• High school diploma or GED required.
• Valid driver’s license.

Benefits/Pay:

Pay commensurate with experience and education. DU offers an exceptional benefit package, including comprehensive group medical, prescription, dental, and vision insurance, including spouse and dependent coverage; two weeks paid vacation; paid sick leave, and ten paid holidays; 401(k) plan (including partial employer match); and tuition reimbursement. Typical starting pay ranges from $16/hr. to $22/hr. with a variable compensation incentive program.

Application Instructions:

To apply, submit a cover letter indicating why you are interested in the position, a resume highlighting your qualifications, and the daytime contact information for at least three professional references. A clean driving record and drug test will also be required.

External candidates, visit www.ducks.org/jobs, select the job title, and follow the prompts to APPLY.

Internal candidates, log into https://workforcenow.adp.com with your employee credentials, click MYSELF, TALENT, CAREER CENTER, and follow the prompts to APPLY.

Please direct any questions regarding application materials to Kevin Warner, 970‑590‑1545, kwarner@ducks.org.

Deadline: Applications will be accepted through March 25, 2024.

DUCKS UNLIMITED IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER M/F/D/V

It is the policy of Ducks Unlimited, Inc. to afford equal employment opportunity to all qualified persons regardless of race, color, religion, creed, national origin, ancestry, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender, gender identity, gender expression, age (40 or over), disability (physical, mental or visual), genetic information, marital status (including registered domestic partnership status), military and veteran status, immigration status, or any other category protected by federal, state or local law.