Administrative Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to attorneys and staff, assisting with daily office needs, and managing our company’s general administrative activities. Administrative Assistant responsibilities include initial intakes, general marketing, taking payments, setting appointments, preparing monthly consult reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like Microsoft Office and office equipment. If you have previous experience as a Secretary or Executive Administrative Assistant and familiarity with the legal field, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Maintain contact lists
• Provide general support to visitors
• Act as the point of contact for internal and external clients

Skills

• Proven experience as an Administrative Assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Work Remotely

• No

Job Type: Full-time

Salary: From $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental Insurance
• Health Insurance
• Life Insurance
• Paid time off

Schedule:

• Monday to Thursday from 8:00 - 5:00 
• Friday from 8:00 - 12:00

Supplemental pay types:

• Bonus pay

Education:

• High school or equivalent (Preferred)

Experience:

• Communication Skills: 1 year (Preferred)
• Customer Service: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)
• Multi-line Phone Systems: 1 year (Preferred)
• Time Management: 1 year (Preferred)

Work Location: In person