Address
Form of workPOSITION DESCRIPTION
POSITION TITLE: Administrative Assistant - Facilities
REPORTS TO: Development Operations Manager
PAY RANGE: $19 - $22 per hour DOE
FLSA: Non-Exempt, Hourly
JOIN OUR TEAM
At VASA Fitness, we want to create an uplifting experience for everyone by offering inclusive, accessible, and on-trend fitness. The foundation of our brand is rooted in a culture centered on unity, passion, love, integrity, fun, and trust. Because our culture is alive--embodied by members and team members alike--VASA is a place where lives are changed because of authentic connections made within our supportive community.
We offer a competitive, all-encompassing benefits package which includes healthcare benefits for employees who work 20+ hours per week. All employees receive two complimentary gym memberships--one for themselves and another to give away--plus 401k options.
30+ hours per week employees: Paid Time Off (hourly), Health, Dental, Vision Benefits and Paid Parental Leave (in addition to above)
40 hours per week employees: Flexible Vacation Plan (salary) & Paid Holidays (in addition to above)
Come join VASA Fitness and join a passionate, fun, and united team!
PURPOSE
Administrative Assistant assists the Development Operations Manager by supporting our facilities through our systems to track maintenance needs for Vasa Fitness facilities.
DELIVERABLES
The deliverables for this position include, but are not limited to, the following:
- Works within the maintenance tracking system to develop and organize items and support the follow up within the system to ensure the team can effectively complete and track maintenance needs throughout the organization (Project Management, File access).
- Support general managers and district manager with systems training, access and use of system.
- Develops and runs reports to review work order progress.
- Tracks and ensures equipment and all assets are recorded and followed up with appropriately through the system.
- Responsible for updating VASA's internal Intranet (ClubHub) with facilities related information and communication.
- Coordinates facilities equipment procurement.
- Provides weekly Senior Technician communication.
- Orders and tracks parts for work orders
- Other duties as assigned.
LocationUT Corporate Office
Requirements
MINIMUM QUALIFICATIONS
The qualifications for this position include, but are not limited to, the following:
- Ability to organize and compile information to complete reports.
- Ability to maintain confidentiality.
- Excellent communication and public relations skills
- Solid analytical, creative, and problem-solving abilities
- Project management skills and is well organized.
- Willingness to assist others and collaborate with departments and employees throughout the organization.
- Attentive to detail
- Regular and predictable attendance
PREFERRED QUALIFICATIONS
- High School graduate or equivalent required. Bachelor’s degree or equivalent desired
- Able to assist, direct, and coordinate others.
- At least two years of previous experience in office management.
- Working knowledge of mail processes such as postage machine, FedEx and UPS
- Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
- Experience in a fast-paced environment
This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.
VASA Fitness is an Equal Opportunity Employer
Compensation Information$19.00-$22.00 per hour DOE
