Administrative Assistant: Contracts And Commissioning Department

Burdette, Koehler, Murphy and Associates, Inc., a consulting engineering firm, is a privately held company that was started in 1968. BKM specializes in providing design and engineering services for all aspects of building and utility infrastructure construction, including mechanical, electrical, and HVAC.

BKM is an innovative engineering firm specializing in a wide variety of projects. Our projects are technically challenging, diverse, and incorporate sustainable design.

Recognized by The Baltimore Sun Media and the Baltimore Business Journal as a Top Work Place.

We're looking for a dynamic, friendly, and organized Administrative Assistant for our Contracts and Commissioning Department with exceptional communication skills and the capability to multitask effectively.

The Administrative Assistant is responsible for tasks including:

• Providing administrative support to the construction Contracts and Commissioning Department
• Maintains favorable working relations with clients, contractors, and staff
• Receives, processes, tracks, and distributes all forms of construction and Commissioning related document databases, including submittals and shop drawings, Requests for Information (RFIs), proposals for construction changes (PCO/COR), payment applications, minutes/agendas/schedules/logs, and AIA and CSI formatted templates
• Duties will regularly include maintaining the workload logs for CA/Cx, maintaining the contractor's contact database, drafting/formatting/distributing correspondence, and maintaining templates and forms in the digital library
• Duties will occasionally include permit procurement through local jurisdictions, managing archives, making arrangements for conferences, assisting with company-wide meetings and events, and coordinating incoming and outgoing shipping, deliveries, and mail as it relates to CA/Cx

Required Qualifications:

• Highly organized and capable of discerning priority for the flow of correspondence
• Knowledge of, or willingness to learn, the forms and procedures of the construction industry based in the Construction Standards Institute (CSI), American Institute of Architects (ATA), and other industry standards
• Knowledge of, or willingness to learn, a wide variety of databases used by clients and contractors to manage documents (i.e. - Procore, E-Building, PMWeb, Newforma, etc.)
• Efficient use of Microsoft Word, Excel, etc. to produce professional deliverables
• Preferred - experience with consulting engineer or architectural firms operating in the construction industry
• Two to four years of administrative experience
• High School Diploma

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. Burdette, Koehler, Murphy, and Associates is an Equal Opportunity Employer.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Construction/Contract Administrative: 1 year (Required)

Work Location: Hybrid remote in Baltimore, MD 21209