Administrative Assistant (Contract) 21683

The Administrative Assistant provides experienced office and calendar management support to four executives.  The Administrative Assistant generally reports into the Vice President, Engineering Sciences - VCGT Research Engineering

This position will be working in Providence, RI.

This role is covering a leave and is anticipated to go through mid December 2024.

Key Duties and Responsibilities: 

• Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and "day-of" logistical and administrative support 
• Ensure the efficient smooth day to day office operations, productivity, anticipate needs and solve independently.
• Support a positive and engagingculture, partner with HR, facilities, and Vertex Communications on on-going organization of the look and feel of the office, serve as a leader and partner in local site cultural initiatives
• Serves as a departmental resource for Vertex's internal technologies (i.e.; Procurement, SharePoint, Concur, Vertex U, VLearn, etc.) 
• Coordinates activities between departments and/or outside parties 
• Exchanges and integrates information from stakeholders into departmental reports 
• Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel 
• Based on established departmental procedures, prioritizes and addresses requests for appointments, emails and telephone calls; directly handles most requests but routes complex or unusual problems to more senior personnel 
• Coordinates and helps prepare meeting materials, including meeting agenda preparation/distribution,collecting/printing meeting pre-reads, minute- or note-taking and assembling/editing PowerPoint presentations 
• Processes group purchase orders, invoices, and contracts 
• Assists with visitor registration, including pre-registering and escorting visitors 
• Assists with the onboarding of new personnel into the department 

Knowledge and Skills: 

• Excellent time management skills, with the ability to effectively manage and prioritize multiple work streams at once
• Ability to work in a fast-paced environment and under pressure as necessary
• Excellent oral and written communication skills
• Resourceful problem solving
• Flexible team play and willing to collaborate and support the team
• Proactive and self-motivated with a positive outlook
• Established knowledge of Microsoft Office products 
• Keen attention to detail 
• Discretion to handle sensitive and confidential correspondence 

Education and Experience: 

• High school or secondary school education, Associates Degree required or a Bachelors degree a preferred  
• 2+ years of administrative experience, or the equivalent combination of education and experience

$35-$40/hr

This job posting is for a temporary role with a third-party agency partner on assignment at Vertex Pharmaceuticals (“Vertex”). The individual selected for this role will be offered the role as an employee of a third- party agency partner; compensation, medical benefits, fringe benefits and other terms and conditions of employment shall be presented by the third-party agency partner upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors, including skills, competencies, experience, location and/or being pursued and other job-related factors permitted by law. In addition, this role will be eligible for overtime pay, in accordance with federal and state requirements

By applying for this position, you agree to the Atrium Terms and Conditions and you direct Atrium to share your application materials, which may include your CV/Resume, email address or phone number, with Vertex. For more information on how Vertex handles your personal data related to your job application, please see Vertex’s Careers Privacy Notice.   Agreeing to the Atrium Terms and Conditions, includes permission to use the email address and mobile phone number you provide during the application process or throughout the duration of your prospective or actual employment to notify you of job openings, profiles, articles, news, and other employment-related information, as well as to notify you of special promotions or additional products and services offered by us or our affiliates and partners

(collectively, “Atrium Alerts”). Atrium Alerts may be sent by email, phone, or text message. Your personal information will be safely stored within the Atrium & Vertex databases. Atrium does not sell your personal information to third parties. Text message and data rates may apply. To OPT OUT of text messaging or to modify your communication preferences for Atrium Alerts at any time, please contact Atrium at privacyadministrator@atriumstaff.com.

If you do not agree with the Atrium Terms and Conditions, you can still complete your application for this position by emailing your resume to our team at tempstaffing@vrtx.com. Please include the job title in the subject of your email.

No C2C or Third-Party Vendors