Administrative Assistant Clerical/Hr

Administrative Assistant Clerical

Universal Maintenance seeks a full-time Administrative Assistant. The ideal candidate must be reliable, professional and highly organized. We are looking for a candidate who has a willingness to take on new tasks and learn software platforms required for the position. A successful Administrative Assistant is someone who is attentive, highly organized, works well with a variety of personalities including field personnel, communicating in Spanish as needed. You enjoy pivoting between handling Administrative functions and Human Resources/Employee Relations functions.

Qualifications:

• Bi-lingual English & Spanish (required)
• Excellent project management skills
• Ability to handle high-volume work/multi-task
• Prior Administrative/HR Experience
• Computer knowledge and experience using MS Word, Excel and Google platforms
• Expert organizational and follow through skills
• Excellent oral and written communication skills
• Able to work independently, self-motivated
• Display willingness to accept assignments and meet due dates
• Accuracy and attention to detail in work is essential

Essential Duties and Responsibilities:

• Receptionist/Front Office Administrative duties
• Assisting HR with the process of recruitment, including sourcing and vetting candidates, assisting with initial screenings and interviews, issuing employment contracts and job postings
• Assist with new employee orientation, on-boarding, and training programs
• Coordinate/Maintain Records for HR projects (meetings, training, benefit enrollment, etc)
• Assist Operations Manager with safety programs and trainings as well as maintaining Supervisor rosters
• Track and follow through with all injuries/accidents and maintain compliance
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc)
• Handle employee requests regarding human resources issues, rules, regulations, complaints and grievance procedures
• Organize, compile, update company personnel records and documentation
• Assist in explaining, providing and processing information on employee benefits, programs, and education
• Supporting internal and external inquiries and requests related to the HR department
• Compiling and maintaining paper, digital and electronic employee records, including leaves
• Supporting HR-related training programs, workshops and seminars
• Entering employee data into computer database
• Weekly filing of employee documents
• Perform related duties as assigned by supervisor
• Maintain compliance with all company policies and procedures

This is a Monday through Friday in-person position with strict hours of 8:00am - 5:00pm

Education and Experience:

• High School Diploma
• Administrative experience: 2 years (Required)
• HR related experience: 2 years (Preferred)
• Bilingual Spanish written and spoken (Required)

Job Type:

• Full Time

Benefits:

• Health Insurance
• Simple IRA
• Dental Insurance
• Vision Insurance
• Flexible Spending Account
• Paid Vacation

If interested in the position, please submit a resume, cover letter and your salary requirements.