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Form of workATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Avery Dennison Corporation (NYSE: AVY) is a global materials science and digital identification solutions company that provides a wide range of branding and information solutions that optimize labor and supply chain efficiency, reduce waste, advance sustainability, circularity and transparency, and better connect brands and consumers. Our products and solutions include labeling and functional materials, radio frequency identification (RFID) inlays and tags, software applications that connect the physical and digital, and a variety of products and solutions that enhance branded packaging and carry or display information that improves the customer experience. Serving an array of industries worldwide - including home and personal care, apparel, general retail, e-commerce, logistics, food and grocery, pharmaceuticals and automotive - we employ approximately 35,000 employees in more than 50 countries. Our reported sales in 2023 were $8.4 billion.
Job Description
The Administrative Assistant is responsible for providing onsite administrative support to the Reflective Solutions Operations and R&D team, as well as promoting positive employee relations through the support of plant and team member administrative needs. The Administrative Assistant will also assist indirect buying for the site and support compliance with corporate and government requirements. The ideal candidate will be proactively engaged with employees. have strong communication skills and are detail oriented.
This role will be based in Painesville, Ohio and will report into the Operations Manager. This is an onsite position. The role will be 8:00 am - 4:30 pm.
Your primary responsibilities and essential functions of this position include:
Administrative Support:
- Proactively provide and manage administrative, expense and logistic support for the operations and R&D team, including but not limited to: calendar management, room reservations, indirect buying, expense management, mail, and travel logistics.
- Assist with document creation including presentations, letters, etc and data analysis for the leadership team.
- Coordinate employee events/celebrations such as holiday parties, annual sales meetings, service anniversaries etc.
- Manage office files and records, including confidential information and required compliance postings, in accordance with internal procedures.
- Perform clerical, administrative and general office duties involving: typing, record and file maintenance, document creation, mail distribution, UPS shipments, supply management, telephone reception, etc.
- Arrange meetings, travel, catering, plant tours, maintain organization charts, phone lists, email groups, employee picture boards, in/out boards, creating key card and communication boards.
- Support employee on-boarding and off-boarding process.
- Provide administrative support to the hourly recruiting process.
Indirect Buying Support:
- Analyze and plan material requirements by determining the quantity and date materials are needed to ensure optimal inventory levels.
- Audit invoices to ensure that correct charges have been applied.
- Work closely with managers to ensure adherence to department budgets.
- Manage site match exceptions and Invoice reconciliations for all departments.
- Be a liaison between corporate procurement and the Painesville site on all initiatives related to site related purchasing and vendor agreements.
- Participate in process effectiveness and continuous improvement projects.
- Other tasks as assigned.
