Address
Form of work
SalaryROLE SUMMARY
An Administrative Assistant position is available on the Business Transformation International Markets team:
The Administrative Assistant will report to Head of Business Transformation of International Markets. The primary purpose of the position will be to provide comprehensive day-to-day administrative support the Business Transformation Lead in addition to support the other members of the Business Transformation LT team with administrative support. The role will require (but is not limited to) heavy calendar management, coordination of meetings, requests, and assembly of briefing materials, and arranging travel and expense report preparation. As a working professional, he/she will be expected to handle tasks independently and in a proactive manner. This position will also support the planning of select meetings and events including weekly leadership team huddles, monthly extended hybrid LT meetings, quarterly full organization meetings and others as needed.
ROLE RESPONSIBILITIES
Calendars, contact and meeting management (internal and external)
- Manage calendars. Anticipate conflicts and proactively looks to resolve problems in advance. Must be able to provide calendar support across time zones and adapt to both global and US hours based on need of the requestor.
- Assist with meeting scheduling, conference room reservations, teleconference set-up and associated meeting logistics (catering, supplies, etc.)
- Coordinate meetings and supports all aspects of meeting logistics.
- Provide support in meeting agenda and materials coordination and distribution, presentation/Teams management during the meeting, note-taking, and meeting summary distribution
- Lead on scheduling panel and final interviews, and onboarding of internal and external hires as needed.
Travel and expenses
- Coordinate travel arrangements; potentially for multiple members of the team traveling together; prepare itineraries, if requested.
- Prepare expense reports in accordance with the expense reporting submission calendar. Track and review all expenses and reimbursements.
- Ability to travel, as needed, to Pfizer office and offsite locations (domestic/international)
Process & Project Support
- Support project management, as requested
- Assist with onboarding new colleagues, as requested
- Manage resources on the teams SharePoint and Teams sites
- Update team organizational charts and distribution lists as needed
- Work closely with administrative staff across PX to provide back up to other administrators ad hoc.
- In coordination with the Business Lead - Prepare briefing materials for key internal/external meetings, working across the Business Transformation International Markets team and other leaders to obtain and validate necessary information.
BASIC QUALIFICATIONS
- High school degree required. A minimum of five years of progressively responsible administrative experience.
- Previous experience that demonstrates ability to carry out administrative functions proficiently and to complete quality work on timely basis
- Excellent communication and interpersonal skills are required
- Proactive calendar management
- Demonstrated resourcefulness, with ability to anticipate needs, prioritize responsibilities and take initiative
- Proficiency in MS Word, Excel, PowerPoint and Outlook are essential
- Ability to work well under pressure and under non-traditional working hours as needed
- Strong organizational skills with a proven ability to prioritize and work independently
PREFERRED QUALIFICATIONS
- Advanced degree
- Project management skills/experience
- Proficiency in Pfizer systems
NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS
- Participating in virtual meetings outside of regular business hours will occasionally be required to accommodate the need for team equity, as the team is spread across geographies and time zones.
Other Job Details:
- Last Date to Apply for Job: March 18, 2023
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
