Administrative Assistant

The Hotel Indigo Tallahassee Collegetown is Tallahassee's newest hotel in an unbeatable location. Only steps away from Doak Campbell stadium and FSU campus in the heart of collegetown. Providing guests with top tier customer service in a property that pulls from the local neighborhood history and flavor. The hotel has 143 total rooms with a mix of suites and two presidential suites on the top floor as well as multiple meeting rooms. The restaurant and lounge will provide patrons with an upscale casual atmosphere and a true dining experience.

Competitive salary, health benefits, bonus plan, vacation time, life insurance, short & long term disability. A positive working environment with a focus on career development and service culture.

Department: Administration

Reports to: General Manager

POSITION SUMMARY: Provides the General Manager and other senior management with administrative support. Supports the human resources and accounting functions for the property.

Essential Duties & Responsibilities: 1 Obtains approvals from department heads on invoices to be paid, makes proper accounting entries in ledger, reconciles discrepancies with vendors, and prepares transmittal of invoices for payment by PPHG accounting. 2 Oversees financial departments including: accounts receivable, accounts payable, auditing, payroll, general accounting and cashier. 3 Prepares daily cash deposit according to PPHG policy. 4 Processes new hires and onboarding according to PPHG policy. 4 Completes daily and monthly financial reporting. 5 Assists in preparation of budgets and financial forecasts. 6 Helps train and develop employees as assigned 7 Performs other duties as assigned by management.

Qualifications: 1 Proficient in the use of computers and software applications. 2 Excellent verbal and written communication skills. 3 Excellent time management, organizational, analytical and problem solving skills

Job Type: Full-time

Pay: From $15.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Hotel: 1 year (Preferred)
• Administrative: 1 year (Preferred)

Shift availability:

• Day Shift (Required)

Work Location: In person