Administrative Assistant

Job Description: to provide administrative and operational support to several businesses. Businesses include a law firm, real estate investment and management, real estate development, and sports business. Support to include a wide range of tasks such as: social media accounts management, basic office functions, basic administrative functions, light bookkeeping, data entry, calendar management, real estate management support (contractor management), real estate rental management, sport business management functions, executive level administrative support.

This is a great opportunity for someone to learn a variety of different businesses and to be trained into those businesses and those business operations.

Additional Duties:

- Provide administrative support to ensure efficient operation of the office

- Answer and direct phone calls, take messages, and respond to inquiries

- Greet and assist visitors, ensuring a professional and welcoming environment

- Manage calendars, schedule appointments, and coordinate meetings

- Prepare and distribute correspondence, memos, letters, and forms

- Maintain filing systems, both electronic and physical

- Perform data entry and update databases as needed

- Assist in the preparation of reports, presentations, and other documents

- Coordinate travel arrangements and accommodations for staff

- Assist with project coordination and follow-up on action items

Requirements:

- Social Media Experience (Instagram, Twitter, Facebook, LinkedIn, TikTok)

- Proven experience as an Administrative Assistant or in a related role

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

- Excellent organizational and time management skills

- Strong attention to detail and accuracy

- Ability to prioritize tasks and meet deadlines in a fast-paced environment

- Excellent written and verbal communication skills

- Professional demeanor with strong customer service orientation

- Familiarity with office equipment (e.g. printers, scanners) and phone systems

- Experience in dental receptionist duties is a plus

- Some isolated travel

This is a great opportunity for someone who is highly organized, detail-oriented, and enjoys providing excellent administrative support and learning a variety of different tasks. If you are looking for a dynamic role where you can contribute to the success of the office, we would love to hear from you!

Job Type: Part-time

Pay: $19.79 - $23.84 per hour

Expected hours: 15 – 30 per week

Benefits:

• Employee assistance program
• Flexible schedule
• Parental leave
• Professional development assistance

Ability to Relocate:

• Annapolis, MD: Relocate before starting work (Required)

Work Location: In person