Administrative Assistant

Job Description
Job Summary
This position organizes and coordinates office operations to ensure organizational effectiveness and efficiency. This position maintains office operations, sales requests, supplies, and equipment as well as welcoming visitors and answering the phone.
Duties and Responsibilities: Includes the following. Other duties may be assigned.

• Answer telephone and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors and handle their inquiries.
• Receive and distribute incoming mail. Stamp outgoing mail and responsible for sending all overnight packages via UPS or FedEx.
• Place office supply and breakroom orders. Maintain inventory levels of all stock.
• Point of contact for all office vendors for maintenance of office equipment.
• Maintain the appearance of the office, lobby, and conference room.
• Maintain conference room schedule. Meeting planning including ordering of food, organization of meeting materials, maintenance of conference room equipment and supplies.
• Compiles and sends all sales samples, color chips, sales materials, and marketing materials for the Regional Sales Manager and Territory Sales Representative at the location.
• May be required to perform other duties as directed, requested, or assigned including, but not limited to, filing.

Competencies

• Teamwork

• Builds trust with others by encouraging open dialogue and collaboration. Seeks diverse perspectives to create stronger solutions.

• Managing Change

• Able to keep on track despite difficulties or barriers that may be encountered. Addresses conflict to find common ground solutions.

• Continuous Improvement

• Retains a mindset of always striving to make things better. Applies continuous improvement tools and processes to every aspect of the role.

• Customer Focus

• Listens to and understands the needs of customers (internal and external). Builds trusting relationships and seeks innovative solutions for all customers. Always has the customer's needs top of mind.

• Continuous Learning

• Understands individual strengths and opportunity areas and seeks development opportunities to leverage strengths and lean into opportunity areas. Open to both giving and receiving feedback.

• Drive for Results

• Always has a sense of urgency to solve problems with actions. Seeks to align goals with attainment of organizational strategy. Has a sense of ownership and personal accountability.

Equipment Used:

• Standard office equipment.

Working Conditions:

• Office Environment
• Monday - Friday, 8 am - 5 pm.
• Overtime may be required if workload dictates.

Travel Requirement:

• No travel is required for this position.

Personal Protective Equipment (PPE) Used:

• Personal Protective Equipment is not regularly required for this position.

Requirements
Required Skills/Abilities/Knowledge:

• Knowledge of administrative and clerical procedures and systems.
• Effective written and verbal communication skills.
• Time Management and organizational skills.

• Strong problem-solving skills.

Education and Experience:

• High school diploma or GED.
• Three to five years of office experience.

Physical Requirements:
NEVER
OCCASIONALLY
FREQUENTLY
CONTINUOUSLY
(0-30%)
(31-60%)
(61-100%)
LIFTING OR CARRYING

• 1-10 LBS

X

• 11-20 LBS

X

• 21-40 LBS

X

• 41-50 LBS

X

• 51 OR MORE LBS

X
PUSHING OR PULLING:

• 1-40 LBS

X

• 41-50 LBS

X

• 51 OR MORE LBS

X
BENDING OR STOOPING
X
REACHING ABOVE SHOULDER LEVEL
X
DRIVING AUTOMATIC EQUIP. VEHICLES
X
OPERATE MACHINERY OR POWER TOOLS
X
CLIMBING (LADDERS, STAIRS, ETC.)
X
WALKING
X
STANDING
X
SITTING
X
WORKING IN EXTREME TEMPERATURES
X
REPETATIVE MOTION INCLUDING BUT NOT LIMITED TO: WRISTS, HANDS AND/OR FINGERS)
X
VISION
X
HEARING
X
DEXTERITY
X
HAND EYE COORDINATION
X