Administrative Assistant

OMS National Insurance Co. (OMSNIC) is the leading provider of professional liability insurance to Oral and Maxillofacial surgeons nationwide. We are currently looking for an Administrative professional to join our team. This will be a full-time, in-office position, based at our office in Schaumburg, Il.

OMSNIC offers the opportunity for professional growth and development, as well as a competitive salary and generous benefits package. If you are interested in joining a friendly and collaborative team, where you will have an opportunity to expand your professional skills with a well-established company, this could be the right place for you!

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Answers and directs phone calls, retrieves and distributes messages, and responds to basic company inquiries
• Professionally greets and directs visitors, clients, and employees
• Receives external deliveries
• Processes requests for claim history information/credentialing
• Maintains Visitor logs
• Maintains office supplies and coordinates maintenance of office equipment
• Opens, sorts, and distributes mail
• Manages electronic and physical documents (scan, copy, etc.)
• Prepares and mails correspondence via first class, COM, Certified, Federal Express
• Prints and mails checks, invoices, and other documents
• Participates in planning employee events
• Manages and maintains Microsoft calendars
• Special projects as needed
• Assists other departments with administrative tasks, when requested

EDUCATION and EXPERIENCE:

• High School Diploma or GED, Associates degree is a plus
• Minimum of 3 years related experience

JOB KNOWLEDGE, SKILLS, and ABILITIES:

• Proficient in Microsoft Office
• Excellent verbal and written communication skills (includes a good command of the English language)
• Strong organizational skills and attention to detail
• Strong interpersonal and customer service skills
• Ability to multi-task
• Professional appearance and telephone manner
• Follows instructions independently and responds quickly to requests
• Maintains good working relationship with all employees including co-workers, managers and executives
• Contributing team member to achieve organizational and departmental objectives
• Maintains positive attitude towards assignments and easily adapts priorities to meet company needs

PHYSICAL DEMANDS:

• Frequently (several times each day) lifts, carries, or otherwise moves and positions objects weighing up to 10 pounds while fulfilling responsibilities (e.g., delivering mail, replenishing equipment etc.)
• Occasionally (several times a week) lifts, carries, or otherwise moves and positions objects weighing up to 25 pounds while fulfilling responsibilities (e.g., stocking Kitchen and Supply Room, etc.)
• Occasionally sits for long periods of time
• Frequently (several times each day) bends, stoops, crouches, or changes position to replenish equipment or complete other responsibilities

WORK ENVIRONMENT:

Performs work in an office environment